Administrative Assistant

Atlantic Group; New York (NY); On-site; USD 80,000 - 115,000; Full time

Job summary

Atlantic Group is seeking a highly organized Administrative Assistant to support daily operations and senior management in Midtown Manhattan. Candidates should have strong communication skills, proficient multitasking abilities, and a detail-oriented approach to ensure smooth office functioning.

Benefits

Medical insurance

Vision insurance

401(k)

Paid maternity leave

Paid paternity leave

Qualifications

• 4+ years of experience in an administrative role, preferably in finance or asset management.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Provide administrative support to executives and manage their schedules.
• Prepare, edit, and format documents and reports.

Skills

Organizational skills

Communication skills

Attention to detail

Multitasking

Professionalism

Tools

Microsoft Office Suite

Job description

This range is provided by Atlantic Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$80,000.00/yr - $115,000.00/yr

Direct message the job poster from Atlantic Group

Associate Director of IT Recruiting at Atlantic Group

Job Summary:

We are seeking a highly organized and proactive Administrative Assistant to support our team in daily operations. The ideal candidate will have exceptional administrative and communication skills, a strong attention to detail, and the ability to multitask in a fast-paced environment. This role is essential to ensuring the smooth functioning of the office and supporting senior management with various administrative duties.

Located in Midtown Manhattan, in office Monday-Friday

Key Responsibilities:

• Provide administrative support to executives, portfolio managers, and other team members.
• Manage and maintain executives’ schedules, appointments, and travel arrangements.
• Prepare, edit, and format documents, reports, and presentations.
• Handle confidential and sensitive information with discretion.
• Serve as the primary point of contact for internal and external communications, including emails and phone calls.
• Assist with meeting coordination, including scheduling, preparing agendas, and recording minutes.
• Maintain organized filing systems for records, documents, and correspondence.
• Coordinate office operations, including supply inventory, vendor relationships, and facilities management.
• Support financial administration tasks such as expense reports and invoice processing.
• Assist with special projects and ad hoc administrative tasks as needed.

Qualifications & Skills:

• 4+ years of experience in an administrative role, preferably within the finance or asset management industry.
• Experience planning internal and external events.
• Experience with calendar management and travel coordination, domestic and international.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational skills and ability to prioritize tasks effectively.
• Excellent verbal and written communication skills.
• High level of professionalism and discretion when handling sensitive information.
• Ability to work independently and as part of a team.
• #43347

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Administrative and Support Services and Financial Services

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Paid maternity leave

Paid paternity leave

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