Administrative Assistant

ICC World Chambers Federation; New York (NY); On-site; USD 60,000 - 90,000; Full time

Job summary

Join ICC World Chambers Federation as an Administrative Assistant in New York City. This role involves administrative support including document preparation, managing case files, and maintaining communication with clients. Ideal candidates will have strong organizational skills and a background in administration. This full-time position offers a competitive salary and comprehensive benefits.

Benefits

Company-paid medical, dental, and vision plans

Company-sponsored 401(k) plan with 6% match

5 weeks paid vacation

10 paid sick days

Supportive work environment

Qualifications

• Experienced in handling a wide range of administrative tasks.
• Excellent communication skills in English; knowledge of Spanish is desirable.
• Relevant experience in a legal environment is helpful.

Responsibilities

• Preparing Court documents and filing.
• Managing database and tracking payments.
• Responding to queries by email and phone.

Skills

Organizational Skills

Detail-oriented

Multitasking

Communication Skills

Interpersonal Skills

Education

BA

Tools

MS Office Suite

Job description

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Description

As the institutional representative of over 45 million businesses in more than 170 countries, the International Chamber of Commerce operates with a core mission to “make business work for everyone, every day, everywhere”. We act as the primary voice of the real economy in a range of intergovernmental organisations – from the World Trade Organization to the UN climate process – championing the needs of local business in global decision making. The convening power of our global network enables us to set rules and standards that facilitate over $17 trillion dollars in trade each year – as well as providing tailored products and digital services that directly address the real challenges faced by businesses operating internationally. We also provide the world's premier private global dispute resolution services, leveraging ICC's unique independence, integrity, and expertise.

Description

As the institutional representative of over 45 million businesses in more than 170 countries, the International Chamber of Commerce operates with a core mission to “make business work for everyone, every day, everywhere”. We act as the primary voice of the real economy in a range of intergovernmental organisations – from the World Trade Organization to the UN climate process – championing the needs of local business in global decision making. The convening power of our global network enables us to set rules and standards that facilitate over $17 trillion dollars in trade each year – as well as providing tailored products and digital services that directly address the real challenges faced by businesses operating internationally. We also provide the world's premier private global dispute resolution services, leveraging ICC's unique independence, integrity, and expertise.

The role

SICANA, Inc. provides ICC Arbitration and other ICC dispute resolution services in North America and is currently recruiting an Assistant for its case management team based in New York City.

The role involves administrative tasks, including preparing Court documents and notifications, filing, drafting letters, and responding to different queries by email and phone; managing the database for the Court; tracking payment to arbitrators and reimbursement of advance on costs; acknowledging receipt of credits and issuing reminders for payments; handling daily mail, and performing other tasks and duties as assigned.

Requirements

The ideal candidate will be experienced in handling a wide range of administrative and support tasks, highly organized, detail-oriented, and able to multitask effectively and work autonomously with initiative.

• BA (Required)
• Excellent oral and written English communication skills.
• Knowledge of Spanish as a second language is highly desirable.
• Proficiency in MS Office Suite, including Teams.
• Demonstrated strong interpersonal, administrative, and organizational skills.
• Relevant experience in a legal environment is helpful.
• Interest in international commercial arbitration.
  
  

Terms and conditions

Location: The position is based in New York City, USA.

Starting date: As soon as possible

Department: SICANA – Case Management Team.

Contract type: Full-Time

SALARY: $60,645 + superior benefits, which include company-paid medical, dental, and vision plans, company-sponsored 401(k) plan with 6% company match (after the 90th day of employment), 5 weeks paid vacation per year, as well as 10 paid sick days per year and all legal holidays—a pleasant and supprtive work environment.

DISCLAIMER SICANA, Inc. is an equal opportunity employer and, as such, prohibits discriminatory employment actions and treatment of employees and applicants for employment based on race, color, religion, creed, gender, marital status, national origin, disability, age, veteran status, on-the-job injury, sexual orientation, genetic predisposition or carrier status, political affiliation or belief. Employment decisions are made without consideration of these or any other factors that employers are prohibited by law from considering. The foregoing should not be construed as an offer or guarantee of employment.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Non-profit Organizations

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