Legal Assistant

BUCHALTER LLP; Georgia; Hybrid; USD 55,000 - 75,000; Full time

Job summary

BUCHALTER LLP in the United States is seeking a detail‑oriented Legal Administrative Assistant to support our corporate transactional team. You will draft, proofread, and finalize documents, manage calendars, and coordinate closings with clients and opposing counsel in a hybrid Georgia office.

This role requires 3+ years in a law firm or similar environment, proficiency with Microsoft Office and iManage, and a strong grasp of legal terminology.

Qualifications

• Ability to draft, proofread, edit and finalize legal documents with accuracy.
• Experience supporting corporate/ transactional matters in a law firm.
• Familiarity with legal terminology, formatting, and document management.

Responsibilities

• Draft, proofread, edit, and finalize legal documents including contracts and closing papers.
• Assist with transactional documents such as corporate formations and amendments.
• Ensure documents comply with firm standards and formatting requirements.
• Prepare closing binders and maintain transaction checklists.
• Manage attorney calendars and schedule meetings, calls, and deadlines.
• Track key dates and follow-ups for transactions and deliverables.
• Coordinate with clients, opposing counsel, and third parties for closings.
• Handle time entry, expense reports, and billing coordination for attorneys.
• Arrange travel and manage meeting logistics; maintain confidentiality.

Skills

Attention to detail

Organizational skills

Communication

Discretion

Time management

Education

High School Diploma or equivalent

Bachelor's degree is a plus

Tools

Microsoft Office Suite

iManage

Job description

• Draft, proofread, edit, and finalize legal documents, including contracts, agreements, closing documents, letters, and correspondence.
• Assist with the preparation of transactional documents such as corporate formations, amendments, and other entity filings.
• Ensure documents comply with firm standards and applicable legal formatting requirements.
• Prepare closing binders and maintain transaction checklists to ensure all deliverables are met.
• Manage attorney calendars, schedule meetings, calls, and deadlines related to client matters.
• Track key dates, critical deadlines, and follow-ups for transactions, filings, and deliverables.
• Coordinate with clients, opposing counsel, and third parties to schedule and confirm meetings or closings.
• Handle routine administrative tasks such as time entry, expense reports, and billing coordination for attorneys.
• Manage travel arrangements, meeting logistics, and other administrative needs.
• Maintain confidentiality and professionalism in handling sensitive client and firm information. Qualifications

Education

High School Diploma or equivalent is required. Bachelor’s degree is a plus.

Experience

3+ years of corporate and/or transactional experience, preferably supporting multiple attorneys in a mid-size to large law firm or a similar environment.

Technical

Skills

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with legal document management software, such as iManage.
• Familiarity with legal terminology, processes, and protocols. Core Competencies

Core Competencies

• Attention to Detail: Demonstrates accuracy in handling documents and following legal protocols.
• Organizational

Skills

Manages multiple tasks effectively, maintaining organization under tight deadlines.

• Communication: Displays clear, professional, and courteous communication skills with internal and external stakeholders.
• Discretion and Confidentiality: Handles sensitive information with integrity, ensuring compliance with legal and corporate standards.
• Time Management: Prioritizes tasks and meets deadlines in a fast-paced legal environment.

Work Environment

• This position is currently hybrid offering four remote workdays per month (subject to change). The remaining work days require in-office attendance in the Orange County office.
• The office environment is professional, collaborative, and focused on supporting high-stakes legal work in a law firm.
• Overtime may be required on an as-needed basis.

Physical Demands

• Sitting or standing for extended periods.
• Frequent use of a computer keyboard, mouse, and other office equipment like telephones, scanners, and printers.
• Light lifting and carrying, typically weighing up to 15 pounds. Moving between offices, meeting rooms or file storage areas.