Administrative Assistant

RÖDL USA; New York (NY); On-site; USD 60,000 - 70,000; Full time

Benefits offered by this job

401(k) matching

Medical coverage

Dental coverage

Life insurance

Disability insurance

Vision insurance

AD&D insurance

FSA

Paid day off

Flexible work

PTO 25 days

Paid holidays

Holiday after 4/15

Transportation reimbursement

Mobile phone reimbursement

Job summary

Rödl Management, Inc. in Manhattan, NY seeks an Administrative Assistant to support a team in Tax and Audit and assist campus recruiting efforts. This full-time role demands strong organizational skills, deadline focus, and the ability to manage multiple tasks.

You will format financial statements, process tax returns, handle correspondence, support billing, and coordinate campus career events with the PEP Team. Proficiency in MS Office and familiarity with accounting software is a plus.

Qualifications

• 2–3 years of Administrative Assistant experience.
• Strong written, verbal, interpersonal, and presentation skills.
• Ability to manage competing priorities and deadlines.
• MS Word, MS Outlook, MS Excel; MS Teams proficiency.
• Public accounting or law firm experience preferred.

Responsibilities

• Format and proofread financial statements; prepare signed PDFs.
• Process client tax return copies for Corporate, Partnership, and Individual returns.
• Maintain client databases and billing information.
• Set up client folders on the network and manage filing system.
• Provide professional phone support and client communication.
• Coordinate campus recruiting events and materials with PEP Team.
• Assist with interview scheduling and event logistics.
• Provide backup support for other Administrative Assistants.

Tools

ProSystem Practice

ProSystem Tax

ProSystem Engagement

QuickBooks

Sage 50

Job description

Our Manhattan, NY office is seeking candidates for an Administrative Assistant. This full‑time position will provide administrative assistance to a team of several professional staff members in the Tax and Audit department and support the recruiting efforts of the Manhattan office.

This highly demanding position requires a positive, self‑motivated individual with superior organizational skills, the ability to work within deadlines, and the capacity to execute multiple tasks simultaneously to ensure a high level of professional standards. The role regularly goes beyond administrative tasks, including coordinating and attending campus career fairs in addition to other firm programs.

What you will do:

Administrative Assistant Duties:

• Format and proofread financial statement reports; prepare signed, secured PDFs
• Process client PDF copies of Corporate, Partnership, and Individual income tax returns
• Copy documents, send mail receipt and delivery notices
• Process incoming and outgoing Federal Express, certified mail, and other courier packages
• Word processing duties, including composing memos, letters, emails, and other correspondence with little or no guidance
• Scan forms, reports, and correspondence into a PDF format
• Set up client and organizational folders on the company’s network system
• Maintain client databases, including the update of contact information, set up new projects, and maintain tax due lists and printing of such reports
• Perform internet research, as needed
• Provide professional telephone support, including answering, directing, and screening calls
• Maintain electronic and paper filing system
• Preparation of client invoices and communication related to billing and collections
• Provide back‑up support for other Administrative Assistants in the company
• Perform other related duties as required

Campus Recruiting Support Duties:

• Work closely with the People Engagement Promoters Team (“PEP Team”) to support the campus recruiting efforts of the Manhattan office
• Attend campus recruiting events to promote the firm in a professional, enthusiastic manner
• Assist with staffing these recruiting events with professionals from the Manhattan office
• Securely and accurately maintain the inventory of all PEP‑provided recruiting materials (giveaways, banners, nametags, clipboards, etc.)
• Provide PEP Team with post‑event items, such as photos and resumes, on a timely basis
• Support PEP Team with coordination of interviews as requested by the hiring team in Manhattan

Desired Skills/Expectations:

• 2‑3 years in an Administrative Assistant position
• Strong written, verbal, interpersonal, and presentation communication skills
• Excellent organization, attention to detail, follow‑through, and time management
• Ability to manage competing priorities, deadlines, and shifting business needs with professionalism
• Strong client‑service mindset and ability to support partners, managers, staff, candidates, and external contacts
• Thrives in a fast‑paced, high‑pressure environment
• Experience using MS Word and MS Outlook with a working knowledge of MS Excel, Adobe software applications, and Microsoft Teams
• Time flexibility, specifically the ability and willingness to work before or after regular hours to meet occasional short‑notice report deadlines and recruiting efforts; regular hours are 8:00 a.m. to 5:00 p.m. Mondays through Fridays
• Accounting software experience a plus but not required (ProSystem Practice, ProSystem Tax, ProSystem Engagement, QuickBooks, Sage 50)
• Experience in a Public Accounting or Law Firm environment is preferred but not mandatory
• Experience attending career fairs or trade shows is a plus
• German language skills are a plus

Benefits:

• 401(k) plan – up to 5% salary‑paid employer contributions
• Medical coverage
• Dental coverage
• Employee and dependent life insurance
• Disability insurance
• Vision insurance
• Accidental death & dismemberment insurance
• Flexible spending accounts
• Paid day of service annually
• Flexible work arrangements
• Generous paid time off – 25 days for all full‑time employees
• Paid holidays
• Additional paid holiday following 4/15 deadline
• Paid parking/public transportation reimbursement
• Mobile phone reimbursement

Pay Range in Manhattan Metropolitan Area:

Base Pay Range: $60,000 – $70,000/yr. Exact compensation may vary based on skills, experience, and location.

Rödl Management, Inc. is an Equal Opportunity Employer.