Admin Assistant - Volunteer Services Program (Part-Time)

Samaritan; Mount Laurel Township (NJ); On-site; USD 27,000 - 33,000; Part time

Job summary

Samaritan is seeking an Admin Assistant for the Volunteer Services Program in Mount Laurel, NJ. This part-time role provides essential administrative support, data entry, and scheduling to help run volunteer programs efficiently.

You will assist with recruitment, onboarding, orientation, and training prep, while coordinating volunteer assignments across various settings. Strong communication and organizational skills are required, with a focus on accuracy and service to patients and families.

Qualifications

• High school diploma or equivalent is required.
• Associate degree or related coursework preferred.
• 1–3 years administrative/volunteer coordination experience is preferred.
• Strong communication, organization, follow-through and customer service skills are essential.
• Computer literacy with Microsoft Office and internet-based systems; database/volunteer software experience preferred.

Responsibilities

• Provide administrative and program support to the Volunteer Department, including data entry, filing, scheduling, copying, faxing, correspondence, and general office tasks.
• Assist with volunteer recruitment, onboarding, orientation, training preparation, and retention activities.
• Coordinate volunteer assignments for patients and families in homes, facilities, inpatient centers, and community programs.
• Maintain timely communication with volunteers, staff, and community partners to support volunteer needs.
• Submit required volunteer documentation, hours, and compliance updates.
• Update volunteer records and status information as needed.
• Support volunteer education days, events, and outreach activities.
• Respond to questions and provide accurate information about volunteer services to staff and community.

Skills

Communication

Organization

Follow-through

Reliability

Attention to detail

Adaptability

Customer service

Education

High school diploma

Associate degree preferred

Tools

Microsoft Office

Volunteer management software

Job description

Job Details

Admin Assistant - Volunteer Services Program (Part-Time)

Rate of Pay: $19.27 - $23.61 an hour based on years of experience.

What You'll Do

• Provide administrative and program support to the Volunteer Department, including data entry, filing, scheduling, copying, faxing, correspondence, and general office support.
• Assist with volunteer recruitment, onboarding, orientation, training preparation, and retention activities.
• Help coordinate volunteer assignments for patients and families in homes, facilities, inpatient centers, and community-based programs under the direction of department leadership.
• Maintain timely communication with volunteers, office staff, interdisciplinary team members, and community partners to support volunteer needs and department operations.
• Complete, track, organize, and submit required volunteer documentation, records, hours, compliance updates, and related program information.
• Assist with changes in volunteer status, assignment updates, contact information, availability, and other volunteer records.
• Support volunteer education days, in-services, recognition & community events, support sessions, outreach activities, and other department programs.
• Answer questions and provide accurate information about volunteer services to staff, volunteers, patients, families, caregivers, and community members as appropriate.
• Assist with monitoring volunteer compliance and communicating follow-up needs to the appropriate supervisor or department leader.
• Help prepare reports, lists, mailings, materials, and other documents needed for department operations and agency compliance.
• Maintain confidentiality and follow agency policies, procedures, and standards when handling volunteer, patient, family, caregiver, and staff information.
• Perform other duties as assigned to support the Volunteer Department and Samaritan’s mission of life-enhancing care.

What You'll Bring

• High school diploma or equivalent required; associate degree or coursework in human services, healthcare administration, business administration, or related field preferred.
• One to three years of administrative, volunteer coordination, customer service, healthcare, nonprofit, or community service experience preferred.
• Strong communication, organization, follow-through, reliability, attention to detail, adaptability, and customer service skills.
• Ability to work tactfully with volunteers, staff, patients, families, caregivers, and community partners.
• Computer literacy required, including Microsoft Office and internet-based systems; database or volunteer management system experience preferred.

Samaritan is the leading not-for-profit, locally based provider of home-based primary care, palliative care, hospice care, grief support, education, social connections and advocacy. Proudly serving the South Jersey community since 1980.

To learn more, please visit our website: samaritannj.org