Admin Assistant - Volunteer Services Program (Part-Time)

Samaritan; Northern (KY); Hybrid; USD 27,000 - 33,000; Full time

Job summary

Samaritan is seeking an Administrative Assistant to provide essential support to the Volunteer Department in Mt Laurel, NJ. This role includes data entry, scheduling, onboarding, training preparation, and coordinating volunteer assignments for patients and families in various settings.

Candidates should have a High School diploma and 1–3 years of relevant experience, with strong communication and organizational skills.

Qualifications

• High school diploma or equivalent required.
• 1–3 years of administrative/volunteer coordination experience preferred.
• Strong communication, organization, follow-through, reliability, attention to detail, adaptability, and customer service skills.

Responsibilities

• Provide administrative and program support to the Volunteer Department, including data entry, filing, scheduling, copying, faxing, correspondence, and general office support.
• Assist with volunteer recruitment, onboarding, orientation, training preparation, and retention activities.
• Coordinate volunteer assignments for patients and families in homes, facilities, inpatient centers, and community programs under leadership.
• Maintain timely communication with volunteers, staff, and community partners to support volunteers and department operations.
• Prepare reports, lists, mailings, and documents needed for department operations and agency compliance.

Skills

Communication

Organization

Attention to detail

Customer service

Education

High school diploma

Tools

Microsoft Office

Volunteer management system

Job description

Job Category: Administrative

Requisition Number: ADMIN003002

• Posted : August 31, 2026
• Full-Time

Locations

Showing 1 location

Main Office
Mt Laurel, NJ, USA

Description

Rate of Pay: $19.27 - $23.61 an hour based on years of experience.

Join Us and Be Apart of The Samaritan Difference!

What You'll Do:

• Provide administrative and program support to the Volunteer Department, including data entry, filing, scheduling, copying, faxing, correspondence, and general office support.
• Assist with volunteer recruitment, onboarding, orientation, training preparation, and retention activities.
• Help coordinate volunteer assignments for patients and families in homes, facilities, inpatient centers, and community-based programs under the direction of department leadership.
• Maintain timely communication with volunteers, office staff, interdisciplinary team members, and community partners to support volunteer needs and department operations.
• Complete, track, organize, and submit required volunteer documentation, records, hours, compliance updates, and related program information.
• Assist with changes in volunteer status, assignment updates, contact information, availability, and other volunteer records.
• Support volunteer education days, in-services, recognition & community events, support sessions, outreach activities, and other department programs.
• Answer questions and provide accurate information about volunteer services to staff, volunteers, patients, families, caregivers, and community members as appropriate.
• Assist with monitoring volunteer compliance and communicating follow-up needs to the appropriate supervisor or department leader.
• Help prepare reports, lists, mailings, materials, and other documents needed for department operations and agency compliance.
• Maintain confidentiality and follow agency policies, procedures, and standards when handling volunteer, patient, family, caregiver, and staff information.
• Perform other duties as assigned to support the Volunteer Department and Samaritan's mission of life-enhancing care.

What You'll Bring:

• High school diploma or equivalent required; associate degree or coursework in human services, healthcare administration, business administration, or related field preferred.
• One to three years of administrative, volunteer coordination, customer service, healthcare, nonprofit, or community service experience preferred.
• Strong communication, organization, follow-through, reliability, attention to detail, adaptability, and customer service skills.
• Ability to work tactfully with volunteers, staff, patients, families, caregivers, and community partners.
• Computer literacy required, including Microsoft Office and internet-based systems; database or volunteer management system experience preferred.

Samaritan is the leading not-for-profit, locally based provider of home-based primary care, palliative care, hospice care, grief support, education, social connections and advocacy. Proudly serving the South Jersey community since 1980.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.