Administrative Assistant

Metropolitan Council on Jewish Poverty - Food Distribution Center; New York (NY); On-site; USD 48,000 - 52,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Pre-tax commuter benefits

FSA

403(b)

Holiday benefits

Job summary

Metropolitan Council on Jewish Poverty - Food Distribution Center in Brooklyn's Canarsie warehouse seeks an Administrative Assistant to support warehouse and office operations, serve as primary receptionist, greet visitors, manage inquiries, and coordinate supplies.

The role emphasizes SOP adherence, collaboration with facilities, operations, and programs, and opportunities to help streamline processes; requires at least an Associate degree and 2+ years of relevant experience.

Qualifications

• Associate’s degree or equivalent work experience required.
• 2+ years in administrative/office/warehouse work preferred.
• Fluent in English (written and oral).
• Experience with Microsoft Office suite (Word, Excel, Outlook, Teams).

Responsibilities

• Welcome and direct visitors, acting as primary receptionist for the warehouse.
• Field inquiries and direct calls to appropriate staff; assist with scheduling.
• Support facilities, operations, and program logistics; manage supplies.
• Document processes related to administrative duties at the warehouse.
• Receive, sort, and distribute mail and packages; monitor breakrooms and common areas.
• Provide clerical support: filing, photocopying, scanning, and postage.
• Assist with events and internal/external meetings as assigned.
• Support adherence to Standard Operating Procedures and suggest improvements.

Skills

Organizational skills

Communication skills

Customer service

Multitasking

Teamwork

Education

Associate’s degree or equivalent

2+ years administrative/office/warehouse experience

Fluent English (written and oral)

Microsoft Office Suite

Tools

Microsoft Office

Outlook

Excel

Teams

Job description

FLSA: Non-Exempt. . Benefits: Eligible. . Hours Per Week: 40/Full-time. . Met Council is America’s largest Jewish charity dedicated to serving the needy. We fight poverty through comprehensive social services and by treating each client with compassion, integrity, and respect. Our programs are staffed by experts who help over 350,000 clients each year and advocate on behalf of all needy New Yorkers. Our services include 100% affordable housing at 21 locations, family violence services, Holocaust survivor assistance, geriatric social work, crisis intervention and the largest free kosher food distribution program in the world. Our network of 101 food pantries, affordable housing sites, and affiliated JCCs provide services directly in neighborhoods across New York City.. .

Position Summary

The Administrative Assistant will support the logistical and administrative needs of the Food Programs warehouse in Canarsie, Brooklyn. This role is based at our Brooklyn warehouse. This role is a great opportunity for someone who likes to make systems run effectively and collaborate with others for smooth warehouse and office operations. They will act as the primary receptionist for the warehouse, responsible for welcoming visitors, fielding inquiries, and answering and directing phone calls. The role supports facilities, operations, and program logistics, including supply management, visitor scheduling, and occasional event support.. .

Principal Responsibilities

• Perform office management tasks, such as scheduling vendors, repairs, and inspections, as well as ensuring team members have the supplies and information they need to accomplish their duties.. .
• Track and replenish office supplies, snacks, coffee station, and other inventory.. .
• Manage Receive incoming phone calls, forwarding them as appropriate and providing basic information when needed.. .
• Document processes related to administrative duties at the warehouse.. .
• Welcome and direct visitors, notifying the appropriate employee contact of arrivals.. .
• Participate in internal and external meetings as assigned.. .
• Receive, sort, and distribute mail, packages, and deliveries; process outgoing mail.. .
• Monitor common areas (breakroom, supply/mail room, etc.) and coordinate upkeep.. .
• Provide clerical support including filing, photocopying, scanning, and postage.. .
• Support the overall operations of the warehouse, food pantry, and on-site offices by following Standard Operating Procedures and suggesting new procedures as needs arise.. .
• Additional responsibilities as required.. .

Competencies

• Professional, approachable, and customer-service oriented.
• Excellent organizational skills.
• Ability to prioritize, multitask, and adapt in a fast-paced environment.
• Ability to problem-solve and implement creative solutions as needed.
• Ability to work independently as well as in a team.
• Comfort using online technologies and database systems daily, or willingness to learn.
• Solid verbal and written communication skills.
• Dependability and follow-through on tasks and requests.
• Comfort working in a warehouse office environment.

Skill and Education

• Associate’s degree or equivalent work experience (required).. .
• 2+ years work experience in administrative, office, or warehouse/facilities work strongly preferred.. .
• Excellent communication skills are necessary; must be fluent in English (both written and oral). Additional language skills a plus.. .
• Experience with Microsoft Office suite (E.g. Word, Excel, Outlook, Teams).

Compensation

Compensation: $48,000 - $52,000 per year.. .

Benefits

Benefits: Major medical, dental, and vision insurance; pre-tax commuter benefits; FSA; 403(b); plus holidays.

Experience and Employment

Experience: Required

Employment: Full-time

About Metropolitan Council on Jewish Poverty - Food Distribution Center: