Administrative Assistant

Metropolitan Council on Jewish Poverty; New York (NY); On-site; USD 48,000 - 52,000; Full time

Benefits offered by this job

Major medical insurance

Dental insurance

Vision insurance

Pre-tax commuter benefits

FSA

403(b)

Holidays

Job summary

Metropolitan Council on Jewish Poverty is hiring an Administrative Assistant to support the Food Programs warehouse in Canarsie, Brooklyn. You will serve as the primary receptionist, handle inquiries, and assist with facilities, operations, and program logistics.

Responsibilities include managing office supplies, coordinating mail, vendors, and meetings, and providing clerical support. Strong communication and English fluency are essential, with an Associate’s degree or equivalent experience

Qualifications

• Associate’s degree or equivalent work experience is required.
• 2+ years in administrative, office, or warehouse/facilities work preferred.
• Excellent communication skills; fluent in English (written and oral).

Responsibilities

• Act as the primary receptionist for the warehouse, welcoming visitors and directing inquiries.
• Support facilities, operations, and program logistics, including supply management and scheduling.
• Track and replenish office supplies, snacks, and coffee station inventory.
• Manage incoming calls and provide basic information when needed.
• Document administrative processes at the warehouse and follow SOPs.
• Welcome and direct visitors and coordinate with the appropriate employee contact.
• Attend internal and external meetings as assigned.
• Receive, sort, and distribute mail and deliveries; process outgoing mail.
• Monitor breakroom and mail/supply areas and coordinate upkeep.
• Provide clerical support: filing, photocopying, scanning, postage.
• Assist overall warehouse, food pantry, and on-site offices operations and propose new procedures as needed.

Skills

Communication

English fluency

Multitasking

Teamwork

Independent work

Education

Associate’s degree or equivalent

Tools

Microsoft Office Suite

Job description

Met Council is America’s largest Jewish charity dedicated to serving the needy. We fight poverty through comprehensive social services and by treating each client with compassion, integrity, and respect. Our programs are staffed by experts who help over 350,000 clients each year and advocate on behalf of all needy New Yorkers. Our services include 100% affordable housing at 21 locations, family violence services, Holocaust survivor assistance, geriatric social work, crisis intervention and the largest free kosher food distribution program in the world. Our network of 101 food pantries, affordable housing sites, and affiliated JCCs provide services directly in neighborhoods across New York City.

Position Summary:

The Administrative Assistant will support the logistical and administrative needs of the Food Programs warehouse in Canarsie, Brooklyn. This role is based at our Brooklyn warehouse. This role is a great opportunity for someone who likes to make systems run effectively and collaborate with others for smooth warehouse and office operations. They will act as the primary receptionist for the warehouse, responsible for welcoming visitors, fielding inquiries, and answering and directing phone calls. The role supports facilities, operations, and program logistics, including supply management, visitor scheduling, and occasional event support.

Perform office management tasks, such as scheduling vendors, repairs, and inspections, as well as ensuring team members have the supplies and information they need to accomplish their duties.

Track and replenish office supplies, snacks, coffee station, and other inventory.

Manage Receive incoming phone calls, forwarding them as appropriate and providing basic information when needed.

Document processes related to administrative duties at the warehouse.

Welcome and direct visitors, notifying the appropriate employee contact of arrivals.

Participate in internal and external meetings as assigned.

Receive, sort, and distribute mail, packages, and deliveries; process outgoing mail.

Monitor common areas (breakroom, supply/mail room, etc.) and coordinate upkeep.

Provide clerical support including filing, photocopying, scanning, and postage.

Support the overall operations of the warehouse, food pantry, and on-site offices by following Standard Operating Procedures and suggesting new procedures as needs arise.

Additional responsibilities as required.

Professional, approachable, and customer-service oriented

Excellent organizational skills

Ability to prioritize, multitask, and adapt in a fast-paced environment

Ability to problem-solve and implement creative solutions as needed

Ability to work independently as well as in a team

Comfort using online technologies and database systems daily, or willingness to learn

Solid verbal and written communication skills

Dependability and follow-through on tasks and requests

Comfort working in a warehouse office environment

Skill and Education:

Associate’s degree or equivalent work experience (required).

2+ years work experience in administrative, office, or warehouse/facilities work strongly preferred.

Excellent communication skills are necessary; must be fluent in English (both written and oral). Additional language skills a plus.

Experience with Microsoft Office suite (E.g. Word, Excel, Outlook, Teams)

Compensation:

$48,000 - $52,000 per year.

Benefits:

Major medical, dental, and vision insurance; pre-tax commuter benefits; FSA; 403(b); plus holidays.