Administrative Assistant

Valery Joseph Salon; New York (NY); On-site; USD 42,000 - 60,000; Full time

Job summary

Valery Joseph Salon is seeking a professional Administrative Assistant to support the management team of our luxury salon brand in New York. The role emphasizes organization, data entry accuracy, and discreet handling of confidential information within a fast-paced environment.

The ideal candidate will be tech-savvy, detail-oriented, and capable of managing multiple responsibilities independently, including bookkeeping basics and vendor coordination.

Qualifications

• Previous experience in an administrative or office support role.
• Basic bookkeeping knowledge and familiarity with QuickBooks preferred.
• Proficiency in Microsoft Office, especially Excel, and Google Workspace.
• Strong organizational, communication, and problem-solving skills.
• Excellent attention to detail and ability to prioritize tasks.
• Professional demeanor, sound judgment, and a high level of discretion.
• Ability to work independently, take initiative, and maintain confidentiality.
• Comfortable learning new technology and software.

Responsibilities

• Provide daily administrative and organizational support to the management team.
• Assist with basic bookkeeping tasks, including data entry, invoice processing, expense tracking, and account reconciliation.
• Maintain accurate records, spreadsheets, and financial documentation.
• Coordinate with vendors, suppliers, and internal teams.
• Manage correspondence, scheduling, and follow-up on ongoing projects.
• Assist with occasional marketing, Shopify, and website updates.
• Support general office operations and other administrative tasks as needed.

Skills

Administrative experience

Bookkeeping basics

Microsoft Office (Excel)

Google Workspace

Organizational skills

Communication skills

Problem-solving

Attention to detail

Discretion

Independent work

Tools

QuickBooks

Job description

Administrative Assistant at Valery Joseph Salon

Job Description

Valery Joseph Salon is seeking a professional, proactive, and highly organized Administrative Assistant to support the management team of our luxury salon brand.

The ideal candidate is detail-oriented, dependable, tech-savvy, and capable of managing multiple responsibilities independently in a fast-paced environment.

Key Responsibilities

• Provide daily administrative and organizational support to the management team.
• Assist with basic bookkeeping tasks, including data entry, invoice processing, expense tracking, and account reconciliation.
• Maintain accurate records, spreadsheets, and financial documentation.
• Coordinate with vendors, suppliers, and internal teams.
• Manage correspondence, scheduling, and follow-up on ongoing projects.
• Assist with occasional marketing, Shopify, and website updates.
• Support general office operations and other administrative tasks as needed.

Qualifications

• Previous experience in an administrative or office support role.
• Basic bookkeeping knowledge and familiarity with QuickBooks preferred.
• Proficiency in Microsoft Office, especially Excel, and Google Workspace.
• Strong organizational, communication, and problem-solving skills.
• Excellent attention to detail and ability to prioritize tasks.
• Professional demeanor, sound judgment, and a high level of discretion.
• Ability to work independently, take initiative, and maintain confidentiality.
• Comfortable learning new technology and software.