Executive Assistant & Operations Coordinator

Boss Up Braiding; Florida; On-site; USD 42,000 - 52,000; Full time

Job summary

Boss Up Braiding is seeking a highly organized Administrative Assistant to help keep our growing salon and education brands running smoothly. This role supports the CEO, coordinates key administrative systems, and helps ensure team projects, communications, records, and deadlines stay on track.

Compensation is hourly or salary, with the rate determined based on experience. We value equal opportunity and a willingness to pass a background check.

Qualifications

• Two or more years of administrative experience.
• Beauty-industry experience is a plus.
• Proficiency with Google Workspace and Microsoft Office.
• Vagaro experience is a plus.

Responsibilities

• Manage the CEO’s calendar, correspondence, and daily priorities.
• Coordinate staff meetings, team communications, notes, and follow-up items.
• Review Marketing & Brand Coordinator deliverables and deadlines.
• Coordinate vendor communication, supply orders, and inventory records.
• Maintain employee records, onboarding documents, and confidential files.
• Track team reports and compile performance data for management review.
• Coordinate team events, photoshoots, promotions, and activations.
• Support salon platforms such as Vagaro, Google Workspace, and Gusto.
• Prepare internal communications, forms, and policy updates.
• Coordinate internship and school-partnership paperwork.
• Support Bossuprenuer projects and other administrative priorities as assigned.

Skills

Calendar management

Organizational skills

Communication

Discretion with confidential info

Education

Associate or bachelor’s degree in business, communications, or related field

Tools

Google Workspace

Microsoft Office

Vagaro

Job description

Boss Up Braiding is seeking a highly organized, proactive Administrative Assistant to help keep our growing salon and education brands running smoothly. This role supports the CEO, coordinates key administrative systems, and helps ensure team projects, communications, records, and deadlines stay on track.

What You’ll Do

Manage the CEO’s calendar, correspondence, and daily priorities.

Coordinate staff meetings, team communications, notes, and follow-up items.

Review Marketing & Brand Coordinator deliverables and deadlines.

Coordinate vendor communication, supply orders, and inventory records.

Maintain employee records, onboarding documents, and confidential files.

Track team reports and compile performance data for management review.

Coordinate team events, photoshoots, special promotions, and activations.

Support salon platforms such as Vagaro, Google Workspace, and Gusto.

Prepare internal communications, forms, and policy updates.

Coordinate internship and school-partnership paperwork.

Support Bossuprenuer ( www.Bossuprenuer.com ) projects and other administrative priorities as assigned.

Compensation: Hourly or salary; rate determined based on experience.

To apply, submit your résumé and a brief introduction through our online application. Applicants for service or creative roles should also include a portfolio, social-media page, or recent work samples.

Boss Up Braiding is an equal opportunity employer and considers qualified applicants without unlawful discrimination. Employment is at will where permitted by law.

Requirements

Two or more years of administrative experience; beauty-industry experience is a plus.

Associate or bachelor’s degree in business, communications, or a related field preferred.

Proficiency with Google Workspace and Microsoft Office; Vagaro experience is a plus.

Excellent organization, communication, follow-through, and attention to detail.

Ability to manage confidential information with discretion.

Ability to pass a background check.

About the Company

Boss Up Braiding is a luxury braiding salon in Altamonte Springs, Florida, committed to professionalism, excellence, teamwork, education, and empowerment. We create elevated client experiences while helping beauty professionals grow their skills and careers.