Executive Assistant & Operations Coordinator

Boss Up Braiding; Town of Florida (NY); On-site; USD 42,000 - 52,000; Full time

Job summary

Boss Up Braiding is seeking a highly organized Administrative Assistant to help keep our growing salon and education brands running smoothly. This role supports the CEO, coordinates key administrative systems, and helps ensure team projects, communications, records, and deadlines stay on track.

Compensation is hourly or salary, with the rate determined based on experience. We value equal opportunity and a willingness to pass a background check.

Qualifications

• Two or more years of administrative experience.
• Beauty-industry experience is a plus.
• Proficiency with Google Workspace and Microsoft Office.
• Vagaro experience is a plus.

Responsibilities

• Manage the CEO’s calendar, correspondence, and daily priorities.
• Coordinate staff meetings, team communications, notes, and follow-up items.
• Review Marketing & Brand Coordinator deliverables and deadlines.
• Coordinate vendor communication, supply orders, and inventory records.
• Maintain employee records, onboarding documents, and confidential files.
• Track team reports and compile performance data for management review.
• Coordinate team events, photoshoots, promotions, and activations.
• Support salon platforms such as Vagaro, Google Workspace, and Gusto.
• Prepare internal communications, forms, and policy updates.
• Coordinate internship and school-partnership paperwork.
• Support Bossuprenuer projects and other administrative priorities as assigned.

Skills

Calendar management

Organizational skills

Communication

Discretion with confidential info

Education

Associate or bachelor’s degree in business, communications, or related field

Tools

Google Workspace

Microsoft Office

Vagaro

Job description

Boss Up Braiding is seeking a highly organized Administrative Assistant to help keep our growing salon and education brands running smoothly. This role supports the CEO, coordinates key administrative systems, and helps ensure team projects, communications, records, and deadlines stay on track.

Compensation is hourly or salary, with the rate determined based on experience. We value equal opportunity and a willingness to pass a background check.