Administrative Assistant

TBG | The Bachrach Group; New York (NY); On-site; USD 50,000 - 70,000; Full time

Job summary

TBG | The Bachrach Group is seeking an Administrative Assistant to support its legal department in New York. The role involves legal coordination and tenant relations, requiring attention to detail and the ability to manage sensitive processes.

Ideal candidates will have 3–5 years of experience in legal services, strong organizational skills, and proficiency in Microsoft Office. Responsibilities include preparing legal documents, coordinating eviction processes, and managing communications with tenants.

Qualifications

• 3–5 years of experience in legal services and real estate (property management or law firm background preferred).
• Strong proficiency in Microsoft Office.
• Highly organized with the ability to manage multiple deadlines in a fast‑paced environment.

Responsibilities

• Prepare and issue legal documentation including late notices and eviction scheduling.
• Manage legal calendars and track stipulation payments.
• Communicate daily with tenants and property managers regarding legal matters.

Skills

Legal services experience

Tenant relations

Microsoft Office proficiency

Organizational skills

Job description

A well-established property management firm is seeking an Administrative Assistant to support its busy legal department. This role sits at the intersection of legal coordination and tenant relations, requiring strong attention to detail, urgency, and the ability to manage sensitive, time‑critical processes. Ideal candidates will have experience working with tenants and exposure to legal proceedings within real estate or a law firm environment.

Key Responsibilities:

• Prepare and issue late notices, Three Day Notices, and other required legal documentation
• Coordinate dispossess actions, holdover proceedings, and eviction scheduling with attorneys and property managers
• Manage legal calendars, track stipulation payments, and follow up on non‑compliance
• Review and process lease renewals; maintain deeds and building registration records
• Communicate daily with tenants, superintendents, and property managers regarding legal and compliance matters
• Submit collection cases, monitor payment activity, and review attorney and process server invoices
• Request certified documents from regulatory agencies and maintain accurate legal records
• Support attorneys and property managers with court preparation and case documentation

Qualifications:

• 3–5 years of experience in legal services and real estate (property management or law firm background preferred)
• Experience working directly with tenants and familiarity with legal processes (evictions, notices, etc.)
• Strong proficiency in Microsoft Office
• Highly organized with the ability to manage multiple deadlines in a fast‑paced environment