Administrative Assistant

Swipejobs; New York (NY); On-site; USD 34,000 - 39,000; Full time

Benefits offered by this job

Project-based assignment

Job summary

Swipejobs is seeking a detail-oriented File Clerk / Administrative Assistant for a project-based assignment in Astoria, NY. The role supports document management, scanning, uploading, and tracking critical records within a large operation.

The position lasts approximately six months with potential extension. Primary duties include organizing files, data entry, and providing general administrative support to the department.

Qualifications

• Minimum 2 years of administrative, clerical, records management, or file management experience.
• High School Diploma or GED required.
• Proficiency with Microsoft Excel, Word, Outlook, and SharePoint.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage repetitive tasks while maintaining accuracy.
• Strong written and verbal communication skills.
• Ability to work independently and meet deadlines.
• Customer service experience is a plus.

Responsibilities

• Organize, inventory, and catalog physical files and storage boxes
• Scan paper documents and upload electronic files into SharePoint and internal systems
• Prepare files for offsite storage, retrieval, and vendor pickups
• Complete document tracking forms and maintain accurate filing records
• Label, box, and organize files for storage
• Maintain spreadsheets and databases to track document inventory
• Perform data entry and basic reporting
• Retrieve documents as requested by internal teams
• Communicate with internal stakeholders regarding document status
• Provide general administrative and clerical support
• Follow established document retention procedures and quality standards

Skills

Organizational skills

Attention to detail

Communication skills

Independent work

Customer service

Education

High School Diploma or GED

Tools

SharePoint

Excel

Word

Outlook

Job description

Job Description

File Clerk / Administrative Assistant (Project-Based) - $25-$28/hr

Location

Astoria, NY 11105

Pay

$25.00-$28.00 per hour

Schedule

Monday-Friday | Full-Time | 8:00 AM-5:00 PM (shift times may vary)

About The Position

We are seeking a detail-oriented File Clerk / Administrative Assistant to support a large-scale document management and records retention project within Transmission Operations. This is an excellent opportunity for someone with administrative, clerical, or file management experience who enjoys organized, process-driven work.

This project is expected to last approximately six months. Due to ongoing renovations at the worksite, the assignment may be extended depending on workspace availability.

In this role, you'll help organize, inventory, scan, upload, and track thousands of important business records while providing general administrative support to the department.

Responsibilities

• Organize, inventory, and catalog physical files and storage boxes
• Scan paper documents and upload electronic files into SharePoint and internal systems
• Prepare files for offsite storage, retrieval, and vendor pickups
• Complete document tracking forms and maintain accurate filing records
• Label, box, and organize files for storage
• Maintain spreadsheets and databases to track document inventory
• Perform data entry and basic reporting
• Retrieve documents as requested by internal teams
• Communicate with internal stakeholders regarding document status
• Provide general administrative and clerical support
• Follow established document retention procedures and quality standards

Qualifications

• Minimum 2 years of administrative, clerical, records management, or file management experience
• High School Diploma or GED required
• Proficiency with Microsoft Excel, Word, Outlook, and SharePoint
• Strong organizational skills with exceptional attention to detail
• Ability to manage repetitive tasks while maintaining accuracy
• Strong written and verbal communication skills
• Ability to work independently and meet deadlines
• Customer service experience is a plus

Why Join This Project?

• Competitive pay: $25-$28 per hour
• Monday-Friday schedule with evenings and weekends off
• Gain valuable experience supporting a large corporate records management initiative
• Opportunity for assignment extension based on project needs
• Collaborative team environment

If you're highly organized, dependable, and enjoy administrative work that requires accuracy and attention to detail, we'd love to hear from you.

$25.00 - $28.00 / hr

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