Administrative Assistant

Coda Search│Staffing; New Jersey; On-site; USD 40,000 - 54,000; Full time

Job summary

Coda Search is seeking an organized Administrative Assistant to support the Accounting and Finance team. This role handles day-to-day administrative tasks, data entry, calendar management, and document preparation in a fast-paced environment.

The ideal candidate will have 2+ years of relevant experience, strong attention to detail, and excellent communication skills, with proficiency in Microsoft Office and the ability to manage confidential information.

Qualifications

• Prior experience in a professional services environment is required, such as a law firm, CPA/accounting firm, financial services organization, or similar professional setting
• 2+ years of administrative, office, or team support experience
• Strong attention to detail and accuracy
• Excellent organizational and follow-up skills
• Ability to manage multiple tasks and priorities in a deadline-driven environment
• Strong written and verbal communication skills
• Proficiency with Microsoft Office, including Outlook, Word, and Excel
• Professional, dependable, and comfortable working with confidential information

Responsibilities

• Provide administrative support to the Accounting and Finance team
• Perform accurate data entry and maintain organized records
• Prepare and coordinate mailings, correspondence, and other documents
• Conduct follow-ups with internal teams and external contacts as needed
• Manage calendars, meetings, and scheduling
• Assist with tracking information, documents, and deadlines
• Handle routine administrative tasks and help keep department workflows organized
• Support additional projects and responsibilities as needed

Skills

Administrative support

Data entry

Microsoft Office

Written and verbal communication

Time management

Confidential information handling

Organizational skills

Tools

Outlook

Word

Excel

Job description

We are seeking an organized and detail-oriented Administrative Assistant to support the Accounting and Finance team for our legal client. This role will provide day-to-day administrative support in a professional, fast-paced environment and is ideal for someone who is comfortable managing multiple priorities, handling detailed information, and following through on time-sensitive tasks.

Responsibilities

• Provide administrative support to the Accounting and Finance team
• Perform accurate data entry and maintain organized records
• Prepare and coordinate mailings, correspondence, and other documents
• Conduct follow-ups with internal teams and external contacts as needed
• Manage calendars, meetings, and scheduling
• Assist with tracking information, documents, and deadlines
• Handle routine administrative tasks and help keep department workflows organized
• Support additional projects and responsibilities as needed

Qualifications

• Prior experience in a professional services environment is required, such as a law firm, CPA/accounting firm, financial services organization, or similar professional setting
• 2+ years of administrative, office, or team support experience
• Strong attention to detail and accuracy
• Excellent organizational and follow-up skills
• Ability to manage multiple tasks and priorities in a deadline-driven environment
• Strong written and verbal communication skills
• Proficiency with Microsoft Office, including Outlook, Word, and Excel
• Professional, dependable, and comfortable working with confidential information

Ideal Background

The ideal candidate will have experience supporting a professional services organization where accuracy, organization, confidentiality, and follow-through are essential. Experience within a law firm, CPA/accounting firm, or finance organization is strongly preferred.