Administrative Assistant

White Birch Communities; Harrisonburg (VA); On-site; USD 19,000 - 25,000; Full time

Job summary

White Birch Communities in Harrisonburg, VA is seeking an Administrative Assistant for our assisted living team. The role offers daily contact with residents, families, visitors and staff, requiring professionalism, warmth, and strong organizational skills.

Responsibilities include answering phones, supporting the Administrator and management, maintaining files, preparing documents, handling admissions paperwork, data entry, and coordinating supplies.

Qualifications

• Preferred: previous office or administrative experience.
• Healthcare or assisted living experience is a plus, but not required.
• Excellent communication and computer skills.
• Professional, welcoming demeanor and ability to maintain confidentiality.

Responsibilities

• Answer phones and greet residents, families, and visitors
• Provide administrative support to the Administrator and management team
• Maintain resident and employee files and records
• Prepare correspondence, forms, reports, and other documents
• Assist with admissions paperwork and general recordkeeping
• Handle filing, data entry, mail, and office supplies
• Communicate with families, healthcare providers, vendors, and staff
• Assist with other day-to-day office needs

Skills

Organizational skills

Dependable

Detail-oriented

Communication skills

Computer skills

Multitasking

Teamwork

Job description

Administrative Assistant – Assisted Living

We are looking for a friendly, dependable, and organized Administrative Assistant to join our assisted living team.

This position is often the first point of contact for our residents, families, visitors, and staff, so we’re looking for someone who is professional, welcoming, and enjoys working with people—especially seniors.

Responsibilities:

• Answer phones and greet residents, families, and visitors
• Provide administrative support to the Administrator and management team
• Maintain resident and employee files and records
• Prepare correspondence, forms, reports, and other documents
• Assist with admissions paperwork and general recordkeeping
• Handle filing, data entry, mail, and office supplies
• Communicate with families, healthcare providers, vendors, and staff
• Assist with other day-to-day office needs

We’re Looking For Someone Who:

• Is organized, dependable, and detail-oriented
• Has strong communication and computer skills
• Can multitask in a busy environment
• Maintains confidentiality and professionalism
• Works well as part of a team
• Genuinely enjoys working with seniors

Previous office or administrative experience is preferred. Healthcare or assisted living experience is a plus, but not required.

Schedule: Monday-Friday 8-4
Pay: $16/hour

If you’re looking for a position where your work matters and you can become part of a team that cares about its residents, we’d love to hear from you.