Administrative Assistant

White Birch Communities; Virginia (MN); On-site; USD 19,000 - 25,000; Full time

Job summary

White Birch Communities is seeking an Administrative Assistant for our assisted living team. You will be the first point of contact for residents, families, visitors, and staff, providing professional and welcoming support.

The role emphasizes organization, strong communication, and computer skills, with responsibilities for filing, records, admissions paperwork, and general office duties. Schedule is Monday–Friday, 8:00–4:00, pay $16/hour.

Qualifications

• Needs to be organized, dependable and detail-oriented.
• Strong communication and computer skills required.
• Ability to multitask in a busy environment and maintain confidentiality.

Responsibilities

• Answer phones and greet residents, families and visitors.
• Provide administrative support to the Administrator and management team.
• Maintain resident and employee files and records.
• Prepare correspondence, forms, reports, and other documents.
• Assist with admissions paperwork and general recordkeeping.
• Handle filing, data entry, mail, and office supplies.
• Communicate with families, healthcare providers, vendors, and staff.
• Assist with other day-to-day office needs.

Skills

Organized

Dependable

Detail-oriented

Communication skills

Computer skills

Multitasking

Team player

Seniors care interest

Job description

Administrative Assistant – Assisted Living

We are looking for a friendly, dependable, and organized Administrative Assistant to join our assisted living team.

This position is often the first point of contact for our residents, families, visitors, and staff, so we’re looking for someone who is professional, welcoming, and enjoys working with people—especially seniors.

Responsibilities:

• Answer phones and greet residents, families, and visitors
• Provide administrative support to the Administrator and management team
• Maintain resident and employee files and records
• Prepare correspondence, forms, reports, and other documents
• Assist with admissions paperwork and general recordkeeping
• Handle filing, data entry, mail, and office supplies
• Communicate with families, healthcare providers, vendors, and staff
• Assist with other day-to-day office needs

We’re Looking For Someone Who:

• Is organized, dependable, and detail-oriented
• Has strong communication and computer skills
• Can multitask in a busy environmentMaintains confidentiality and professionalism
• Works well as part of a team
• Genuinely enjoys working with seniors

Previous office or administrative experience is preferred. Healthcare or assisted living experience is a plus, but not required.

Schedule: Monday-Friday 8-4
Pay: $16/hour

If you’re looking for a position where your work matters and you can become part of a team that cares about its residents, we’d love to hear from you.