Administrative Coordinator

Carefree Living by Oxford Living; Silver Bay (MN); On-site; USD 25,000 - 32,000; Full time

Benefits offered by this job

Flexible schedules & work-life balance

Competitive wages

Paid training & customized orientation

Employee recognition programs

401K with employer match

Free meal during shift

Paid Time Off

Job summary

Carefree Living, a Silver Bay, MN assisted living community, is seeking a Full-Time Administrative Coordinator to join our team. The role is the first point of contact for staff, residents, families, and visitors, ensuring a warm, organized environment.

Shifts are Monday–Friday, 8:00 AM–4:30 PM. The ideal candidate has at least 2 years of administrative experience, strong Microsoft Office skills, and a passion for senior care. DHS and background checks are required.

Qualifications

• Minimum of 2 years administrative experience (healthcare setting preferred).
• Post-high school education required; advanced degree preferred.
• Strong computer proficiency with Microsoft Office.
• Ability to meet physical requirements and pass background check.

Responsibilities

• Greet and assist visitors, answer calls, and handle inquiries.
• Schedule tours for prospective residents and families.
• Assist leadership with staffing, scheduling, and payroll prep.
• Support recruitment by maintaining new employee files and personnel records.
• Manage petty cash transactions and monthly reporting.
• Prepare deposit reports and process bank deposits.

Skills

Reliability

Professionalism

Communication skills

Teamwork

Education

Post-high school education

Advanced degree preferred

Tools

Microsoft Office

Job description

Our established assisted living community in Silver Bay, MN, is seeking a Full-Time Administrative Coordinator to join our team.

Hours are Monday – Friday, 8:00 AM – 4:30 PM

About Us

At Carefree Living, we strive to set the standard for resident-centered care in Minnesota by continuously improving our operations and elevating every aspect of the resident experience through genuine compassion, clinical excellence, and an unwavering commitment to quality and community. If you value teamwork, professionalism, and making a positive impact, we'd love to meet you.

Position Summary

As the Administrative Coordinator, you will be the first point of contact for staff, residents, families, and visitors. This role is key to keeping our community running smoothly and creating a warm, welcoming environment.

Primary Responsibilities

• Greet and assist visitors, answer phone calls, and manage general inquiries
• Schedule and conduct tours for prospective residents and families
• Assist leadership with staffing needs, scheduling, and payroll preparation
• Support recruitment and hiring by setting up new employee files and maintaining personnel records
• Manage petty cash transactions and monthly reporting
• Prepare deposit reports and process bank deposits
• Complete reports, clerical duties, and filing accurately and on time
• Utilize systems such as Residex, Isolved, and Educare to support operations
• Sort, route, and send mail, packages, and correspondence
• Order office supplies and promotional materials as needed

Qualifications

• Reliability, professionalism, and a passion for working with seniors
• Minimum of 2 years administrative experience (healthcare setting preferred)
• Post-high school education required; advanced degree preferred
• Strong computer proficiency with Microsoft Office
• Ability to meet physical requirements of the role
• Must successfully complete a DHS and criminal background study

Physical Essential Functions

• Sit or stand at a computer for up to 8 hours
• Move within the office to access files, equipment, and supplies
• Regularly operate office equipment such as copy machines, scanners, and printers
• Communicate effectively in writing, over the phone, and in person
• Make informed decisions and interpret data as needed

Benefits

• Flexible schedules & work-life balance
• Competitive wages
• Paid training & customized orientation plan
• Employee recognition programs
• 401K with employer match
• Free meal during shift
• Paid Time Off

Carefree Living is an EOE/Drug Free/AA Employer.

Salary: $18.00 - $23.00 per hour