Administrative Assistant

Rauch, Inc.; New Albany (IN); On-site; USD 19,000 - 22,000; Full time

Job summary

Rauch, Inc. is seeking an Administrative Assistant for the Children’s Services and FNC Day Program in New Albany, IN.

The role requires facilitating daily clerical tasks, maintaining confidential client files, and supporting staff, funders, and stakeholders with billing and recordkeeping. The position offers full-time hours, Monday–Friday, 8am–4pm, with responsibilities spanning data entry, meeting minutes, and program filing systems to ensure compliance and smooth operations within the

Qualifications

• High school diploma or equivalent.
• Minimum of two years of office experience.
• Proficient with Microsoft Office applications.
• Strong organizational and communication skills.
• Ability to maintain confidentiality.

Responsibilities

• Perform day-to-day reception, clerical, administrative, and fiscal functions for Children’s Services and the FNC Day Program.
• Create reports, forms, newsletters, correspondence, and other documents as requested.
• Receive, inform, and direct office visitors in a courteous and accurate manner.
• Maintain office supplies and ensure equipment remains stocked and operational.
• Prepare billing statements and track billing activities.
• Review and submit billing information including ICD‑10 codes and signatures for First Steps.

Skills

Microsoft Office

Organizational skills

Clerical experience

Communication skills

Data entry and filing

Confidentiality handling

Customer interaction

Empathy and interpersonal

Education

High school diploma or equivalent

Job description

About this position

Description:

JOB TITLE: Administrative Assistant – Children’s Services and FNC Day Program DEPARTMENT: Children’s Services and FNC Day Program SUPERVISOR’S TITLE: Director of Children’s Services and Director of FNC Day Program POSITIONS SUPERVISED: None JOB STATUS: Full‑Time, Non‑Exempt Schedule: Monday-Friday: 8am-4pm Summary:

Provide effective and efficient administrative, clerical, fiscal, recordkeeping, and program support for Fairmont Neighborhood Center’s Children’s Services and FNC Day Program. This position supports staff, clients, funders, stakeholders, vendors, and the general public while maintaining accurate records, confidential client files, billing documentation, databases, reports, and office systems. The Administrative Assistant also supports agency planning, safety, compliance, and overall operational needs.

Key Responsibilities:

• Perform day-to-day reception, clerical, administrative, and fiscal functions for Children’s Services and the FNC Day Program
• Create reports, forms, newsletters, correspondence, and other documents as requested
• Receive, inform, and direct office visitors in a timely, courteous, accurate, and friendly manner
• Maintain office supplies and ensure office equipment remains stocked and operational
• Prepare billing statements and track billing activities
• Review and submit First Steps billing for accuracy and completeness, including ICD‑10 codes, provider and parent signatures, location codes, visit codes, and other required billing information
• Manage and maintain petty cash for Children’s Services and track requisitions for Children’s Services and ADA/ACCESS
• Record and maintain meeting minutes for staff meetings and other meetings as assigned
• Maintain Medicaid records and other program‑specific documentation
• Transfer data to computer spreadsheets and maintain accurate program databases
• Develop and maintain employer, client, program, and other required filing systems
• Maintain the confidentiality and security of client and agency records
• Ensure paperwork is filed promptly and that files are complete, accurate, and up to date
• Log required documents into tracking spreadsheets as part of the filing process
• Maintain other filing and recordkeeping systems as needed
• Participate in agency committees and task forces to support quality improvement and effective agency operations
• Monitor building safety and security procedures and drills
• Refer building and grounds maintenance needs to appropriate personnel
• Complete all other duties as assigned by the supervisor

Qualifications & Skills:

• Familiarity with Microsoft Office applications required
• Strong organizational and administrative skills
• Ability to manage clerical, administrative, fiscal, and recordkeeping functions accurately and efficiently
• Strong written, verbal, and electronic communication skills
• Word processing and spreadsheet knowledge and experience
• Ability to maintain accurate databases, records, reports, and filing systems
• Ability to handle confidential information professionally and ethically
• Ability to interact effectively with staff, clients, vendors, funders, stakeholders, employers, and the general public
• Ability to respond empathetically to individuals served

Physical & Work Requirements:

• Constant visual motor skills
• Constant manual skills
• Frequent sitting
• Occasional walking, bending, reaching, lifting/carrying, climbing steps, and standing
• Occasional local travel
• Must have access to and the ability to operate a motor vehicle
• Valid driver’s license and proof of vehicle liability insurance required

Certifications & Training Requirements:

• Successful completion of all required training competencies specific to the position
• Acquire and maintain CPR certification
• Acquire and maintain First Aid certification
• Acquire and maintain Bloodborne Pathogens certification
• Acquire and maintain CRT (Certified Restraint Training) certification

Additional Information:

For more information regarding the position, you may contact Deanne Woods at [e-mail].

Rauch is a Drug-Free Workplace, an Equal Opportunity/Affirmative Action Employer and strong advocate of workforce diversity including individuals with disabilities and veterans

Requirements:

Education/Experience Requirements:

• High school diploma or equivalent
• Minimum of two years of office experience

Salary Information

$14 - $16Hourly Wage