Administrative Assistant

Pressley Ridge; Morgantown (WV); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Medical and dental coverage

Job summary

Pressley Ridge Morgantown, WV is seeking an Office Manager to support program administration, privacy of records, and compliance with licensing requirements.

The role reports to a Program Director and includes managing payments, petty cash, and card allocations, along with data entry and onboarding tasks. A professional, confidential approach and strong information systems skills are essential. Monday–Friday with strong benefits package.

Qualifications

• Requires high school diploma or associate degree preferred.
• Requires proficiency in information systems technology.
• Two years of office experience required.
• State Police, FBI, and Child Abuse Clearances; Mandated Reporter training are required.

Responsibilities

• Assist in maintaining accurate client, foster parent, and employee records with confidentiality.
• Enter program data in agency systems within prescribed time frames.
• Assist in pre-employment and onboarding communications with applicants and hires.
• Support billing, reconciliations, and reimbursements; manage credit cards and expenses.

Skills

Office software proficiency

Data entry

Record keeping

Communication skills

Education

HS diploma or associate degree preferred

Job description

WV Admin
11 Commerce Dr.
Suite 200
Morgantown, WV 26501, USA

Be the change you wish to see in the world! Come join our team to empower children and families in our communities to transform their lives and develop to their full potential.

The well-being of our employees and their families is important to us. At Pressley Ridge, we strive to provide the most competitive and comprehensive employee benefit programs that are affordable and help you and your family achieve and maintain your best possible health.

• Medical coverage available with a Health Savings Account (HSA) with 100% employer match
• Prescription coverage
• Dental and vision plans
• Patient advocate and Medicare specialists available at no cost
• Dependent Care Flexible Savings Account
• Wellness incentive (up to $250)
• 403b with up to 9% employer give/match
• Free life insurance and AD&D
• Paid Time Off (PTO)
• 9 paid holidays (7 recognized holidays plus a floating and birthday holiday per year)
• Tuition reimbursement (if applicable)
• Employee Assistance Program (EAP)

Position Summary

The Office Manager, under the general direction of a Program Director, is responsible for managing the program office's physical plant. The Office Manager is responsible for providing support to program administration to expedite the efficiency and effectiveness of program services in a manner consistent with the organization’s mission. The Office Manager contributes to maintaining client, foster parent, and staff files to ensure the program meets all state and local licensing requirements. The office manager has financial responsibilities, including overseeing payments to foster parents, handling petty cash, and allocating credit cards.

Responsibilities

• Program Support
• Assist in the maintenance of accurate, updated, and compliant client, foster parent, and employee records, assuring confidentiality.
• Enter assigned program data in agency information systems, within prescribed time frames, and provide data on overall file compliance.
• As assigned, assist in aspects of pre-employment and onboarding, including communication and coordination with applicants and newly hired employees.
• Fiscal/ Budget
  • Assist in billing, reconciliations and foster parent reimbursements.
  • Use information system to enter, allocate and track program invoices to ensure payment to vendors.
  • Oversee credit cards and expenses assigned, in accordance with policies and procedures.
• Communication
  • Provide timely and detailed reporting of staffing and building issues to leadership.
  • Liaison with agency counterparts in Human Resources, Training, IT, Organizational Performance, Accounting, Billing and other Pressley Ridge sites.
  • Assist program leadership in establishing and maintaining a cooperative working relationship with other private/public or government agencies.
• Documentation
  • Assists with initiating, requesting, and reporting information as required. Any necessary forms, reports, or documentation should be checked for completion in their entirety and proper procedures have been followed.
  • Ensure all necessary credentials, forms, or renewal of information is complete and forwarded to Human Resources for 100% compliance with each staff personnel file.
  • Document staff training forms when requested and forward accordingly.
• Supervision
  • Receive supervision.
    • Receive supervision from and actively communicate with supervisor on an ongoing basis throughout the week by phone, email, written message and when possible, in person regarding program matters.
• Risk Management and Safety
  • Run data reports, provide program leadership with program data, and participate in quality improvement activities.
  • Assure continuous compliance with all relevant external licensing/regulatory agencies and the policies and procedures of Pressley Ridge.
  • Establish and maintain familiarity with regulatory and licensing requirements.

Core Competencies

Core competencies are the essential skills, knowledge, and behaviors that drive success, and they are important because they align individual performance with job duties and goals. Employees will be evaluated on these competencies through regular feedback during supervision and performance reviews, ensuring they contribute effectively to professional and organizational growth.

Qualifications

• Education/Credentials/Licensure:
  • Requires a high school diploma, specialized training beyond high school, or an associate’s degree preferred.
• Experience:
  • Requires proficiency in information systems technology.
• At least two (2) years’ office experience required.
• Clearances Required by Applicable Regulations:
• State Police
• FBI
• Child Abuse Clearances
• Mandated Reporter-Recognizing and Reporting Child Abuse training certificate and/or statement.

Working Conditions

• Physical Demands:
  • Employee must meet minimum requirements for hearing, speech, and vision.
• Mental Demands:
  • Frequently performs multiple tasks and handles distractions that interfere.
• Environmental factors require this position in the office and occasionally in the community.
• Working Hours:
  • Monday-Friday as assigned or agreed upon by Program Director.

Qualifications

Skills

Behaviors

Motivations

Education

Required

High School or better in General Studies or related field.

Preferred

Associates or better.

Experience

Required

2 years:

At least two (2) years’ office experience required.

Requires proficiency in information systems technology.

Licenses & Certifications

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.