Administrative Assistant

Van Wert Works; Nevada (IA); On-site; USD 38,000 - 47,000; Full time

Benefits offered by this job

Competitive Benefits Package

Generous PTO

401K with Company Match

Work-Life Balance

Fun team activities

Job summary

Shultz Huber & Associates, Certified Public Accountants in Van Wert, OH, is seeking a full-time Administrative Assistant to support accountants and clients with everyday office tasks and payroll duties.

You will handle client communications, manage calendars, prepare payroll documents, process tax paperwork, and help with tax-time returns while contributing to a busy, growth-focused firm with strong local presence and competitive benefits.

Qualifications

• 2+ years of administrative assistant experience
• Detail oriented
• Ability to work in a fast-paced environment

Responsibilities

• Support accounting operations through client management and client service.
• Administrative support for Accountants.
• Assist with payroll tasks.
• Assist with tax return processing during tax time.
• Manage calendars and appointments (Outlook and Zoom).
• Maintain filing systems and client databases.

Skills

Client relationship management

Payroll support

Multi-software proficiency

Calendar management

Phone & email handling

Tools

Outlook

Zoom

Office suite

Job description

Our Firm is growing! Shultz Huber & Associates, Certified Public Accountants, is seeking a full-time Administrative Assistant to become a vital member of our team at our Van Wert office location.

Shultz Huber & Associates, Certified Public Accountants, 595 Fox Road, Van Wert, OH 45891

If you are an Administrative Assistant with 2+ years of experience, then please read on.

Administrative Assistant

Responsibilities

Our Administrative Assistant is primarily responsible for supporting accounting operations through client management and client service, administrative support for our Accountants, general office operations, assisting with payroll tasks, and assisting with tax return processing during tax time. This role will be responsible for the following activities, including but not limited to:

General Office Operations

• Client relationship management
• Efficiency in multiple software applications to support workflow and client service needs
• Answer a high volume of phone calls and emails
• Manage calendars and appointments (Outlook and Zoom)
• Maintain client databases
• Schedule appointments
• Order office supplies
• Maintain filing systems
• Process mail and correspondence
• Manage conference rooms and meetings
• Support for other services
• Help plan Firm activities

Administrative Support for Accountants

• Prepare e-signature packets
• Gather signatures and authorization forms
• Track deadlines
• Make sure documents move through the Firm on time
• Process client paperwork
• Manage bookkeeping records
• Prepare payroll documents
• Assist with quarterly payroll tax filings

Tax Return Assistance and Processing

• Receive and organize tax documents (W-2s, 1099s, K-1s, brokerage statements, etc.)
• Send tax organizers and engagement letters
• Assemble completed tax returns
• Send returns to clients electronically or by mail
• Answer basic tax-process questions
• Route tax returns through the firm’s workflow system
• Monitor return status from preparation to review to completion

WHY JOIN US?

• We’re an award-winning firm!
• Competitive Benefits Package!
• Work-Life Balance
• Strong company culture with a big local presence
• Generous PTO and Paid Holidays
• Fun company activities
• 401K with Company Match

We offer a complete benefits package and salary will be commensurate with experience. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Our firm was founded as a partnership in 1969 and has grown to over 80 professionals and support staff. Today, we are a full-service certified public accounting and business development firm with offices in Archbold, Bryan, Defiance, Lima, Minster, St. Marys, Van Wert, and Wapakoneta, Ohio. We serve a diverse clientele in a broad range of industries including construction, manufacturing, wholesale/distribution, real estate, professional service organizations, franchises, not-for-profit organizations, and retailers.

Experience

Applicant should have 2 or more years of recent administrative assistant experience, be detail oriented and able to perform in a fast-paced environment.

We’re large enough to provide you with a diverse experience, yet small enough to ensure you’ll receive the support you need to advance as a professional.

Pursue your passions with paid time off for volunteer opportunities.

Enjoy fun team activities!

Take advantage of opportunities for professional development, growth and advancement.