Administrative Assistant

Vanwerted; Van Wert, Northern (OH, KY); Hybrid; USD 32,000 - 48,000; Full time

Benefits offered by this job

Competitive benefits

Work-life balance

PTO & holidays

401K match

Job summary

Shultz Huber & Associates, Certified Public Accountants, seeks a full-time Administrative Assistant for our Van Wert, Ohio office. The role supports accounting operations, client service, and general office duties.

You will handle payroll documents, assist with tax return processing during tax season, manage calendars, answer calls, and coordinate with accountants to keep work flowing smoothly. 2+ years of admin experience preferred; strong organization and communication required.

Qualifications

• 2+ years of administrative assistant experience.
• Detail oriented and able to perform in a fast-paced environment.
• Experience supporting accountants and payroll/tasks during tax season.

Responsibilities

• Support for client management and client service needs.
• Handle calendars, appointments and meetings (Outlook/Zoom).
• Answer high volume of phone calls and emails.
• Process payroll documents and assist with tax return processing.

Skills

Client relationship management

Office administration

Payroll support

Communication

Tools

Outlook

Zoom

Microsoft Office

Job description

Shultz Huber & Associates, Certified Public Accountants, is seeking a full time Administrative Assistant to become a vital member of our team at our Van Wert office location.

If you are an Administrative Assistant with 2+ years of experience, then please read on….

Our Administrative Assistant is primarily responsible for supporting accounting operations through client management and client service, administrative support for our Accountants, general office operations, assisting with payroll tasks, and assisting with tax return processing during tax time. This role will be responsible for the following activities, including but not limited to:

General Office Operations

• Client relationship management
• Efficiency in multiple software applications to support workflow and client service needs
• Answer a high volume of phone calls and emails
• Manage calendars and appointments (Outlook and Zoom)
• Schedule appointments
• Order office supplies
• Maintain filing systems
• Process mail and correspondence
• Manage conference rooms and meetings
• Support for other services

Administrative Support for Accountants

• Gather signatures and authorization forms
• Make sure documents move through the Firm on time
• Process client paperwork
• Prepare payroll documents
• Assist with quarterly payroll tax filings

Tax Return Assistance and Processing

• Receive and organize tax documents (W-2s, 1099s, K-1s, brokerage statements, etc.)
• Send tax organizers and engagement letters
• Assemble completed tax returns
• Send returns to clients electronically or by mail
• Route tax returns through the firm’s workflow system
• Monitor return status from preparation to review to completion

WHY JOIN US?!

• Competitive Benefits Package!
• Work-Life Balance
• Strong company culture with a big local presence
• Generous PTO and Paid Holidays
• Fun company activities
• 401K with Company Match

We offer a complete benefits package and salary will be commensurate with experience. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Our firm was founded as a partnership in 1969 and has grown to over 80 professionals and support staff. Today, we are a full-service certified public accounting and business development firm with offices in Archbold, Bryan, Defiance, Lima, Minster, St. Marys, Van Wert, and Wapakoneta, Ohio. We serve a diverse clientele in a broad range of industries including construction, manufacturing, wholesale/distribution, real estate, professional service organizations, franchises, not-for-profit organizations, and retailers.

Experience

Applicant should have 2 or more years of recent administrative assistant experience, be detail oriented and able to perform in a fast-paced environment.

Salary/Benefits

• Medical/Dental/Vision Insurance
• 401K Retirement Plan
• Paid Time off and Holiday Pay

We’re large enough to provide you with a diverse experience, yet small enough to ensure you’ll receive the support you need to advance as a professional.

Pursue your passions with paid time off for volunteer opportunities.

Enjoy fun team activities!

Take advantage of opportunities for professional development, growth and advancement.