Administrative Assistant

The Nagler Group; Needham (MA); On-site; USD 34,000 - 39,000; Full time

Job summary

The Nagler Group seeks an Office Administrator to join a small, locally focused team in Needham, MA. This full-time, onsite role handles daily clerical tasks, maintains records, coordinates with regional offices, and supports office operations.

Key requirements include 1-2+ years of administrative experience, an associate degree, and proficiency with Microsoft Office. Strong communication, organization, and discretion are essential to excel in a busy office environment.

Qualifications

• 1-2+ years of previous administrative experience
• Associate's degree acceptable
• Prior relevant skills in finance and legal matters preferred
• Prior office support experience preferred

Responsibilities

• Perform daily administrative and clerical tasks and maintain supplies.
• Answer phones, schedule meetings, conference calls, and meet/greet visitors.
• Daily use of Microsoft Office, Docusign, Zoom.
• Maintain and update databases and files.
• Partner with team members to aid with administrative needs.
• Coordinating outgoing mail, FedEx or UPS including requesting trips to the post office or a FedEx location, sort incoming mail and distribution.
• Maintain copy equipment and supply inventory
• Managing on-site storage
• Maintain breakroom inventory and food service needs, including ordering team lunches.
• Assist with managing office appearance and upkeep.

Skills

Administrative experience

Communication

Organizational skills

Multitasking

Team player

Microsoft Office proficiency

Education

Associate degree

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Office Administrator

POSITION TITLE AND LOCATION

Office Assistant, Needham, MA

Location: Needham, MA (Fully Onsite)

Schedule: Monday-Friday, 9-5:30 PM

Pay Rate: $25-28/hour

Employment Type: Full-Time

SCOPE OF POSITION

We are looking for an Administrative Assistant to join a small office group. The staff consists of about 20 employees coordinating with other regional offices.

Principal Duties And Responsibilities

• Perform daily administrative and clerical tasks and maintain supplies.
• Answer phones, schedule meetings, conference calls, and meet/greet visitors.
• Daily use of Microsoft Office, Docusign, Zoom.
• Maintain and update databases and files.
• Partner with team members to aid with administrative needs.
• Coordinating outgoing mail, FedEx or UPS including requesting trips to the post office or a FedEx location, sort incoming mail and distribution.
• Maintain copy equipment and supply inventory
• Managing on-site storage
• Maintain breakroom inventory and food service needs, including ordering team lunches.
• Assist with managing office appearance and upkeep.
• Other duties and responsibilities for a position of this type, which may be assigned from time to time.

Qualifications

• 1-2+ years of previous administrative experience
• Associate's degree acceptable
• Prior relevant skills in finance and legal matters preferred
• Prior office support experience preferred

Skills And Abilities Required

• Trustworthy, ability to act with maturity and discretion, handle highly confidential information.
• Excellent oral and written communication skills, with a focus on service and interpersonal skills
• Ability to keep the work of the confidential, with tact and discretion
• Organized and self-motivated
• Ability to multitask and be flexible
• Ability to prioritize workflow to address changing priorities
• An effective team player
• Familiarity and skill with Microsoft Word, Excel, PowerPoint, Outlook, and ability to learn other software platforms
• Experience working in an office and handling relevant tasks

WORKING CONDITIONS

Anticipated hours are Monday through Friday from 9:00 a.m. to 5:30 p.m.