Administrative Assistant

Dutech Systems; Boston (MA); Hybrid; USD 53,003,000 - 57,033,000; Full time

Benefits offered by this job

Sick Leave Benefits

Job summary

Dutech Systems is seeking an Administrative Assistant to support three executive leaders and provide essential office reception coverage in Boston. The role requires strong communication, organization, and the ability to manage shifting priorities in a fast-paced environment.

Responsibilities include managing complex calendars, coordinating travel, handling meetings, and supporting onboarding for the Data Office. CORI background checks and security steps are required.

Qualifications

• 2+ years of experience supporting leadership or executive-level teams.
• Excellent written and verbal communication skills.
• Ability to multitask and prioritize workloads under deadlines.
• Strong MS Office skills: Outlook, Word, Excel, PowerPoint.
• Independent worker with strong teamwork and discretion.

Responsibilities

• Provide centralized executive administrative support for three senior leaders.
• Serve as receptionist: greet visitors, manage calls, distribute mail, and coordinate facility requests.
• Manage complex calendars, recurring meetings, logistics, and cross-agency engagements.
• Coordinate travel arrangements, expense reports, and procurement paperwork.
• Maintain shared drives and digital documentation with organization and version control.
• Record meeting minutes and assist with project tracking for strategic initiatives.
• Prepare briefings, presentation materials, and written communications for stakeholders.
• Support hiring and onboarding activities for the Data Office.

Job description

Contract Duration:
Start Date: 11/03/2025
End Date: 06/30/2026

Work Schedule:
In-office | Monday – Friday | 9:00 AM – 5:00 PM EST (7.5 hours/day)

Pay Rate:
$19.73 per hour (W2) + Sick Leave Benefits

Our Mission:
Deliver technology leadership that enhances public service quality and strengthens communities across the Commonwealth.

Position Overview

We are seeking a highly organized and proactive Administrative Assistant to support three executive leaders — the Chief Engagement Officer, Chief Data Officer, and Assistant Secretary of Strategy & Planning — while providing essential reception coverage for our Boston office.

The ideal candidate will be an experienced administrative professional with excellent communication skills, strong attention to detail, and the ability to manage shifting priorities in a fast-paced, high-visibility environment.

All job offers are contingent upon successful completion of a CORI background check, security fingerprinting, and security compliance training.

Key Responsibilities

• Provide centralized executive administrative support for three senior leaders
• Serve as receptionist: greet visitors, manage calls, distribute mail, and coordinate facility requests
• Manage complex calendars, recurring meetings, logistics, and cross-agency engagements
• Coordinate travel arrangements, expense reports, and procurement paperwork
• Maintain shared drives and digital documentation ensuring organization and version control
• Record meeting minutes and assist with project tracking for strategic initiatives
• Prepare briefings, presentation materials, and written communications for stakeholders
• Support hiring and onboarding activities for the Data Office

Preferred Qualifications

• 2+ years of experience supporting leadership or executive-level teams
• Excellent written and verbal communication skills
• Ability to multitask and prioritize workload effectively under deadlines
• Strong skills in MS Office: Outlook, Word, Excel, PowerPoint
• Ability to work independently while maintaining strong teamwork skills
• High level of discretion when handling confidential information
• Friendly, professional, and service-oriented approach in a collaborative environment
• Experience managing complex calendars and events a plus