Administrative Assistant

Signature Research, Inc; Navarre (FL); On-site; USD 41,500 - 45,000; Full time

Benefits offered by this job

Comprehensive health and benefit package

Paid vacation

In-office position

Job summary

A high-tech company supporting Department of Defense programs is seeking a full-time Administrative Assistant in Navarre, Florida. This role involves preparing expense reports, managing office supplies, and supporting HR functions. Candidates should have at least 2 years of experience, proficiency in Microsoft Office, and excellent communication skills. The position is not remote, and applicants must be able to obtain a DoD security clearance.

Qualifications

• 2 or more years’ administrative work experience preferred.
• Proficiency in Microsoft Office software is required.
• Excellent communication skills, both verbal and written.

Responsibilities

• Prepare and process expense reports and purchase requests.
• Order and manage office supplies.
• Track, order, and update property and equipment inventory.
• Prepare HR paperwork and assist with onboarding new hires.
• Support customer meetings and arrange staff travel.
• Maintain the office calendar and track contract hours.
• Prepare monthly status reports and assist with filing.
• Greet staff and visitors; answer phones and direct calls.
• Provide contract support, including RFP preparation.
• Assist with personnel/security functions and database entries.

Skills

Microsoft Office proficiency

Excellent communication skills

Organizational skills

Job description

Join to apply for the Administrative Assistant role at Signature Research, Inc.

Signature Research (SGR) seeks a highly-organized, full-time Administrative Assistant to join their team in Navarre, Florida.

Signature Research, Inc provided pay range

This range is provided by Signature Research, Inc. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$41,500.00/yr - $45,000.00/yr

WHAT WE OFFER.

• $41,500 - $45,000 annual starting wage based on experience.
• Comprehensive health and benefit package in which company pays all base plan health insurance premiums; buy-up options available.
• Paid vacation.
• Full-time, Monday – Friday in-office position generally working 7am – 4pm.

WHAT YOU WILL DO.

• Prepare and process expense reports and purchase requests.
• Order and manage office supplies.
• Track, order and update property and equipment inventory.
• Prepare HR paperwork and assist with onboarding new hires.
• Support customer meetings and arrange staff travel.
• Maintain the office calendar and track contract hours.
• Prepare monthly status reports and assist with filing.
• Greet staff and visitors; answer phones and direct calls.
• Provide contract support, including RFP preparation and compliance tracking.
• Assist with personnel/security functions and database entries.

WHAT WE ARE LOOKING FOR.

• 2 or more years’ administrative work experience preferred.
• Proficiency in Microsoft Office software (Excel, Word, PowerPoint, Outlook, Calendar, Teams) required.
• Excellent communication skills, both verbal and written, with a strong ability to engage effectively in person.
• Someone highly organized, adaptable, able to prioritize multiple tasks with changing priorities.
• Knowledge/experience with Department of Defense or other government contracting practices (FAR, DFARs, DoD contracts), a bonus.
• Ability to work in a fast-paced, high security office setting; no remote work.
• The successful applicant will be required to obtain a Department of Defense security clearance.

Industries

• Defense and Space Manufacturing, Engineering Services, and IT System Custom Software Development

Seniority level

• Associate

Employment type

• Full-time

Job function

• Administrative

Signature Research, Inc. is a small, high-tech business supporting a wide variety of Department of Defense programs with offices in Calumet, Michigan and Navarre, Florida.

Signature Research, Inc. is an Equal Opportunity Employer.