Administrative Assistant

Aon; Nashville (TN); On-site; USD 34,000 - 52,000; Full time

Job summary

Aon in Nashville, TN is seeking an Administrative Assistant to support partner meetings, client communications, and daily office operations. You will coordinate travel, manage mail and packages, and assist with internal and external communications.

The role requires strong organizational skills, attention to detail, and the ability to multitask in a busy office environment. Overtime may be required as needed.

Qualifications

• 2–5 years of experience in an administrative role.
• High School Diploma or equivalent required.
• Excellent follow through and attention to detail.
• Excellent punctuality and attendance.
• Ability to work in a team setting, exhibiting flexibility and cooperation.
• Excellent interpersonal skills.
• Ability to read and interpret various forms and documents accurately.
• Ability to multi-task.
• Excellent organization and time management skills.
• Must be able to work overtime as needed.

Responsibilities

• Arrange partner meetings and handle set up as requested, being mindful of deadlines and priorities.
• Respond and follow up on client requests.
• Assist with communications to internal and external business partners.
• Coordinate travel arrangements.
• Send monthly cash flows and tax documents.
• Open, sort, and scan all incoming mail to respective teams.
• Perform receptionist functions as needed, including greeting guests, and answering and transferring calls.
• Record and disperse incoming packages.
• Answer phone calls, email requests and written correspondence.
• Prepare and process outgoing mail (including FedEx, UPS, USPS, messenger, etc.).
• Stock and deliver supplies as directed/as needed.
• Ensure office cleanliness and organization.
• Order and set up in office lunch orders as requested by Operations team.
• Update client database, including transitioning client accounts, new employees, etc.
• Additional responsibilities/projects as assigned

Skills

Interpersonal skills

Time management

Attention to detail

Multi-tasking

Teamwork

Education

High School Diploma or equivalent

Tools

Microsoft Office

Job description

Posting Description

• Arrange partner meetings and handle set up as requested, being mindful of deadlines and priorities
• Respond and follow up on client requests
• Assist with communications to internal and external business partners
• Send monthly cash flows and tax documents
• Open, sort, and scan all incoming mail to respective teams
• Perform receptionist functions as needed, including greeting guests, and answering and transferring calls
• Record and disperse incoming packages
• Answer phone calls, email requests and written correspondence
• Prepare and process outgoing mail (including FedEx, UPS, USPS, messenger, etc.)
• Stock and deliver supplies as directed/as needed
• Ensure office cleanliness and organization
• Order and set up in office lunch orders as requested by Operations team
• Update client database, including transitioning client accounts, new employees, etc.
• Additional responsibilities/projects as assigned

Administrative Assistant

Responsibilities

• Arrange partner meetings and handle set up as requested, being mindful of deadlines and priorities
• Respond and follow up on client requests
• Assist with communications to internal and external business partners
• Coordinate travel arrangements
• Send monthly cash flows and tax documents
• Open, sort, and scan all incoming mail to respective teams
• Perform receptionist functions as needed, including greeting guests, and answering and transferring calls
• Record and disperse incoming packages
• Answer phone calls, email requests and written correspondence
• Prepare and process outgoing mail (including FedEx, UPS, USPS, messenger, etc.)
• Stock and deliver supplies as directed/as needed
• Ensure office cleanliness and organization
• Order and set up in office lunch orders as requested by Operations team
• Update client database, including transitioning client accounts, new employees, etc.
• Additional responsibilities/projects as assigned

Requirements

• Minimum 2-5 years of experience in an administrative role required
• High School Diploma or equivalent required
• Excellent follow through and attention to detail
• Excellent punctuality and attendance
• Ability to work in team setting, exhibiting flexibility and cooperation
• Excellent interpersonal skills
• Ability to read and interpret various forms and documents accurately
• Ability to multi-task
• Excellent organization and time management skills
• Strong proficiency in and working knowledge of Microsoft Office Products
• Must be able to work overtime as needed