Administrative Assistant

Lee Hecht Harrison Nederland B.V.; Nashville (TN); On-site; USD 42,000 - 52,000; Full time

Job summary

Lee Hecht Harrison Nederland B.V. seeks an Administrative Assistant for our Nashville client on a long-term contract, reporting to the downtown office.

This on-site role supports multiple departments with a variety of administrative tasks and requires professional services firm experience. Responsibilities include scheduling, calendar management, vendor invoicing support, onboarding/offboarding assistance, document production, and handling confidential information.

Qualifications

• Strong communication and professional presentation.
• Ability to manage multiple tasks with attention to detail.
• Discretion handling confidential information.

Responsibilities

• Provide centralized administrative support through firm systems and processes.
• Schedule meetings, manage calendars, book rooms, coordinate catering.
• Assist with vendor invoicing, onboarding and offboarding.
• Produce letters, memos, interoffice communications and confidential reports.
• Support tax processing and other duties as needed.

Skills

Excellent communication

Independent worker

Time management

Confidentiality

Education

High School Diploma or GED

Bachelor’s degree (preferred)

Tools

Microsoft Office Suite

ERP software

Job description

LHH is actively seeking an Administrative Assistant for one of our top clients in Nashville! This will be a long term contract opportunity with our client and will report to their office in downtown Nash.

Job Summary

The Administrative Assistant (AA) is responsible for providing in-office administrative support for the Nashville office but may also be assigned duties related to a geographical market and/or Geo. Duties assigned will use a variety of administrative systems and follow firm policies and procedures. The AA will be charged with providing administrative support services in accordance with BDO standards and will work with management members (principals and directors), service team or teams, an office or related offices to support, and/or national team or teams as needed. Duties may also include facility related duties, front desk, and mail room duties. This is an on-site support position.

Job Duties

• Supports various departments through standardized processing of assigned tasks using various firm systems, tools, and software. Support may include:
  • Providing support to an assigned centralized administrative support ticket(s).
  • Providing support to another administrative support teams or office.
  • Providing support to a national, Geo or market team(s) including the e-filing support for national tax administration team
• Provides administrative support for larger scale in-office, market-wide meetings and conferences, including scheduling with Principals and Firm leaders, managing calendar invites, meeting room reservations and handling catering and set-up.
• Assists Office Administrator with obtaining coding and approval for vendor invoices including processing client invoices accurately with information provided by management. May include various firm/office membership or licenses.
• Assists with new hire onboarding and employee offboarding as directed.
• Produces a variety of materials including but not limited to letters, memoranda, interoffice communications, confidential presentations, and reports.
• Handles related tax support services on a seasonal or as needed basis.
• Other duties as required

Qualifications, Knowledge, Skills & Abilities

Education:

• High School Diploma, GED or equivalent, required
• Bachelor’s degree, preferred

Experience:

• Three (3) or more years of administrative experience, required
• Professional services firm experience, preferred

Software:

• Advanced level of proficiency in Microsoft Office Suite, required
• Experience with firm’s ERP preferred

Other Knowledge, Skills & Abilities:

• This is a full-time, on-site support
• Able to prioritize duties, responsibilities, and work independently or without direct supervision
• Has ability to work in a deadline-driven environment and handle multiple projects / tasks with attention to detail
• Excellent written and oral communication skills including superior grammar, spelling, and punctuation that enable the incumbent to work with top level management and other executive level clients
• Possesses superior customer service skills
• Displays independent judgment, finesse, and diplomacy in all situations
• Consistently seeks to improve processes
• Excellent organizational skills and detail oriented that enable efficient and effective multi-tasking
• Capable of managing highly confidential information
• Ability to work well with all levels of management as well as outside external clients, vendors, and prospects
• Team player who is willing to help as needed
• Ability to maintain confidentiality and handle sensitive information

Pay Details: $20.00 to $25.00 per hour

Search managed by: Kaitlynne Hope

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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