Administrative Assistant

Greene Resources; Nashville (TN); On-site; USD 25,000 - 30,000; Full time

Job summary

Greene Resources in Nashville, TN is hiring an Administrative Assistant to join a growing team. The role involves greeting visitors, coordinating meetings, and handling client information and documents with a strong focus on organization and confidentiality.

The position requires excellent verbal and written communication, exceptional time management, and the ability to manage multiple priorities. It offers a full-time, contract engagement with standard daytime hours.

Qualifications

• Excellent verbal and written communication skills.
• Strong interpersonal and customer service abilities.
• Exceptional organizational and time management skills.
• Ability to manage multiple priorities and meet deadlines.
• Ability to work both independently and collaboratively as part of a team.
• Strong attention to detail and accuracy.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Professional demeanor and positive attitude.

Responsibilities

• Greet and direct visitors in a professional and welcoming manner.
• Coordinate conference room schedules and assist with meeting setup, cleanup, catering selection, and food ordering.
• Request and track client information and documentation.
• Create and maintain client checklists.
• Pull, assemble, and update various reports, letters, contracts, documents, and presentations.
• Assist with seminar preparation, coordination, and day-of-event activities.
• Research, negotiate, and purchase office furniture and supplies.
• Manage incoming and outgoing mail.
• Order and maintain office, kitchen, and operational supplies.
• Complete additional projects and duties as assigned by management.

Skills

Verbal communication

Written communication

Interpersonal skills

Organizational skills

Time management

Multitasking

Confidentiality

Team collaboration

Attention to detail

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Position: Administrative Assistant

Location: Nashville, TN

Pay: Starting at $18/hour

Type: Full-time; Contract

Schedule: Monday - Friday, 8:00am to 5:00pm

Greene Resources is seeking an Administrative Assistant to join a growing and dynamic team!

Job Description

• Greet and direct visitors in a professional and welcoming manner.
• Coordinate conference room schedules and assist with meeting setup, cleanup, catering selection, and food ordering.
• Request and track client information and documentation.
• Create and maintain client checklists.
• Pull, assemble, and update various reports, letters, contracts, documents, and presentations.
• Assist with seminar preparation, coordination, and day-of-event activities.
• Research, negotiate, and purchase office furniture and supplies.
• Manage incoming and outgoing mail.
• Order and maintain office, kitchen, and operational supplies.
• Complete additional projects and duties as assigned by management.

Position Requirements

• Excellent verbal and written communication skills.
• Strong interpersonal and customer service abilities.
• Exceptional organizational and time management skills.
• Ability to manage multiple priorities and meet deadlines.
• Ability to work both independently and collaboratively as part of a team.
• Strong attention to detail and accuracy.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Professional demeanor and positive attitude.

Greene Resources is part of Array Corporation, the leading technology-enabled workforce solutions company whose mission is to fix how work is bought, sold and delivered to enable access to the American Dream.

We are proud to be an Equal Employment Opportunity and Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

#GRAP