Administrative Assistant

Cityofmlt; Mountlake Terrace (WA); On-site; USD 52,000 - 76,000; Full time

Job summary

The City of Mountlake Terrace is seeking a full-time administrative professional to support the Community Development Department. This role provides administrative coordination for development reviews, public hearings, Planning Commission activities, and other tasks that require accuracy and gatekeeping to meet statutory deadlines.

Key duties include coordinating hearing notices, preparing reports and meeting materials, maintaining records and databases, handling public inquiries including

Qualifications

• Administrative, clerical, and customer service functions in a municipal setting.
• Experience coordinating notices, agendas, and meeting materials.
• Strong organization, accuracy, and adherence to deadlines.

Responsibilities

• Coordinate public hearing notices and meeting materials.
• Prepare, format, and distribute reports, correspondence, agendas, and minutes; maintain records and databases.
• Respond to public inquiries including public records requests; provide administrative support for financial and budget activities.
• Assist with departmental software, information management, and communications.
• Serve as secretary to the Planning Commission and attend evening meetings twice monthly.

Job description

Job Opportunities

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This is a full-time position that performs a variety of professional administrative, clerical, and customer service functions to support the daily operations of the Community Development Department. The position provides administrative coordination for development review processes, public hearings, Planning Commission activities, and other departmental functions that require accuracy, organization, and adherence to established procedures and statutory deadlines.

Responsibilities include coordinating public hearing notices and meeting materials; preparing, formatting, and distributing reports, correspondence, agendas, and meeting minutes; maintaining departmental records and databases; responding to public inquiries including public records requests; providing administrative support for financial and budgetary activities; and assisting with departmental software, information management, and communications. The position also serves as secretary to the Planning Commission, attending regularly scheduled evening meetings twice monthly on Mondays and providing associated meeting administration and documentation.

The position works closely with department staff, other City departments, applicants, and the public to facilitate efficient departmental operations. Additional administrative support may be provided to other City departments as assigned.

For more information see Attached Files in the Job Details box.