Administrative Support Coordinator I - Zoning & Planning

Charleston co.; North Charleston (SC); Sur place; USD 40 000 - 59 000; Plein temps

Résumé du poste

Charleston co. is seeking an administrative professional to support the Planning Commission, Historic Preservation Commission, and related staff planners.

The role requires meticulous organization, precise typing, and strong written and verbal communication to draft minutes, agendas, notices, and correspondence while coordinating with staff and the public. Proficiency with GIS, Energov Permitting, Microsoft Office Suite, Outlook, Excel, and PDF tools is essential, with the ability to work

Qualifications

• Extremely high level of organization with accurate typing of correspondences, reports and memoranda.
• Able to communicate effectively in writing and orally with officials, employees, and the public.
• Proficient with mail merge and comfortable using GIS, Energov Permitting, MS Office, PDF tools.

Responsabilités

• Provide extensive administrative support for Planning and Historic Preservation Commissions and staff planners.
• Draft minutes, agendas, notices, and emails; maintain documentation and packets.
• Coordinate with Technology Services for AV support and website updates; track applications and case histories.
• Communicate with applicants through the council adoption process; respond to inquiries courteously.
• Attend meetings, including evenings and weekends, as needed; support front desk and other divisions.

Connaissances

Organization

Typing accuracy

Communication

Formation

High school diploma/GED

Associate’s Degree in Office Administration or related field

Outils

GIS

Energov Permitting

Microsoft Office Suite

Outlook

Excel

Adobe Acrobat or Foxit PDF

Description du poste

This position conducts analyses and performs advanced administrative tasks, both individually and as part of a team, that enable the department to serve both internal and external customers effectively and efficiently.

HIRING SALARY RANGE $40,227- $58,988 (Estimated Annual Salary)

OPEN UNTIL FILLED – APPLICATION REVIEW BEGINS IMMEDIATELY

Duties include, but are not limited to:

• Providing extensive administrative support for the Planning Commission, Historic Preservation Commission, and their respective staff planners, and other elected/appointed bodies as assigned, which includes, but is not limited to, serving as the secretary of each commission, drafting meeting minutes, agendas, newspaper advertisements, notification letters and emails, reserving meeting spaces, coordinating with Technology Services to provide audio/visual support for meetings, keeping the County and public engagement website updated regarding meeting dates/times and department related information, and updating application information, tracking systems, and packets/case histories, and communicating with applicants through the Council adoption process;
• Drafting correspondences and documents/reports;
• Meeting specific deadlines throughout monthly processes to comply with state law and County ordinances;
• Responding to questions, comments and requests from employees, elected and appointed officials, and citizens in a courteous and timely manner;
• Attending community and related meetings, which may occur in the evenings and/or on the weekends;
• Providing back up support for the administrative function of the Zoning/Planning Department front desk and/or other department divisions;
• Attending meetings, workshops and training sessions and reviews publications and audiovisual materials to become and remain current on the principles, practices and new developments in assigned work areas;
• Working in the Emergency Operations Center, when activated; and
• Performing other job-related duties as assigned.

Minimum Education

High school diploma/GED and some college required; Associate’s Degree in Office Administration or related field is preferred.

Minimum Qualification

A minimum of 4 or more years of experience in a related field, or any equivalent combination of experience and training which provides the knowledge, skills, and abilities necessary to perform the work.

This position requires an extremely high level of organization. Should be able to accurately type correspondences, reports and memoranda with little to no errors and effectively communicate with others both orally and in writing to respond to inquiries from elected and appointed officials, employees, and the public. Must be proficient with mail merge and have a high level of comfort using software programs such as Geographic Information Systems (GIS), Energov Permitting, Microsoft Office Suite, Outlook, Excel, and Adobe Acrobat or Foxit pdf software. Should be able to work independently with minimal supervision while performing a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines.