Administrative Support Coordinator I - Zoning & Planning

Charleston County Government; North Charleston (SC); On-site; USD 40,000 - 59,000; Full time

Job summary

Charleston County Government is seeking an organized administrative professional to support the Planning Commission, Historic Preservation Commission, and staff planners. You will manage minutes, agendas, communications, and coordination with Technology Services for meeting AV needs, while updating public engagement sites and packets.

This role requires strong typing, mail merge proficiency, and experience with GIS, Energov Permitting, and Microsoft Office.

Qualifications

• High school diploma or GED plus some college required.
• Associate’s Degree in Office Administration or related field preferred.
• Minimum 4+ years of related experience.
• Strong organization; proficient with mail merge and office software.

Responsibilities

• Provide extensive administrative support for the Planning Commission, Historic Preservation Commission and staff planners; serve as secretary for commissions; draft meeting minutes, agendas, notices, and communications.
• Draft correspondences, documents and reports.
• Meet deadlines to comply with state law and County ordinances.
• Respond to inquiries from employees, officials and the public in a courteous manner.
• Attend community meetings, including evenings or weekends as needed.
• Back up front desk administrative duties for the Zoning/Planning Department.
• Attend trainings and stay current on best practices in assigned areas.
• Support operations in the Emergency Operations Center when activated.
• Perform other duties as assigned.

Skills

GIS

Energov

MS Office

Outlook

Excel

PDF editors

Education

High school diploma/GED plus some college

Associate’s Degree in Office Administration or related field

Tools

Microsoft Office Suite

Job description

This position conducts analyses and performs advanced administrative tasks, both individually and as part of a team, that enable the department to serve both internal and external customers effectively and efficiently.

HIRING SALARY RANGE $40,227- $58,988 (Estimated Annual Salary)

OPEN UNTIL FILLED – APPLICATION REVIEW BEGINS IMMEDIATELY

Duties include, but are not limited to:

• Providing extensive administrative support for the Planning Commission, Historic Preservation Commission, and their respective staff planners, and other elected/appointed bodies as assigned, which includes, but is not limited to, serving as the secretary of each commission, drafting meeting minutes, agendas, newspaper advertisements, notification letters and emails, reserving meeting spaces, coordinating with Technology Services to provide audio/visual support for meetings, keeping the County and public engagement website updated regarding meeting dates/times and department related information, and updating application information, tracking systems, and packets/case histories, and communicating with applicants through the Council adoption process;
• Drafting correspondences and documents/reports;
• Meeting specific deadlines throughout monthly processes to comply with state law and County ordinances;
• Responding to questions, comments and requests from employees, elected and appointed officials, and citizens in a courteous and timely manner;
• Attending community and related meetings, which may occur in the evenings and/or on the weekends;
• Providing back up support for the administrative function of the Zoning/Planning Department front desk and/or other department divisions;
• Attending meetings, workshops and training sessions and reviews publications and audiovisual materials to become and remain current on the principles, practices and new developments in assigned work areas;
• Working in the Emergency Operations Center, when activated; and
• Performing other job-related duties as assigned.

Minimum Education

High school diploma/GED and some college required; Associate’s Degree in Office Administration or related field is preferred.

Minimum Qualification

A minimum of 4 or more years of experience in a related field, or any equivalent combination of experience and training which provides the knowledge, skills, and abilities necessary to perform the work.

This position requires an extremely high level of organization. Should be able to accurately type correspondences, reports and memoranda with little to no errors and effectively communicate with others both orally and in writing to respond to inquiries from elected and appointed officials, employees, and the public. Must be proficient with mail merge and have a high level of comfort using software programs such as Geographic Information Systems (GIS), Energov Permitting, Microsoft Office Suite, Outlook, Excel, and Adobe Acrobat or Foxit pdf software. Should be able to work independently with minimal supervision while performing a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines.