Administrative Assistant

RWJBarnabas Health; Mountainside (NJ); On-site; USD 30,000 - 37,000; Full time

Benefits offered by this job

PTO

Medical Insurance

Dental & Vision Insurance

Retirement Plans

Disability Insurance

Life Insurance

Tuition Reimbursement

FSAs

Wellness Programs

Voluntary Benefits

Employee Discounts

Job summary

RWJBarnabas Health in Mountainside, NJ is seeking an Administrative Assistant to support the Autism Registry with precise data entry, records management, and resource coordination. This role emphasizes confidentiality and accuracy in handling registrations and communications with families.

Typical duties include validating NJ autism forms using Epic, maintaining records in Excel, generating reports, and collaborating with the Autism Social Worker to arrange referrals.

Qualifications

• Experience in data entry, healthcare coordination, or administrative work.
• Proficiency with Microsoft Excel and Epic EMR.
• Strong organizational and confidentiality skills.

Responsibilities

• Processing and validating registrations using Epic and other databases.
• Entering registration information into BDARS and maintaining records in Epic and Excel.
• Communicating with families about the registration process.
• Coordinating referrals and resources with the Autism Social Worker.
• Running reports and reviewing records to identify newly diagnosed children.
• Conducting monthly audits to ensure correct registrations and referrals.
• Ensuring registrations meet NJ Department of Health requirements and confidentiality.
• Identifying discrepancies and supporting Autism Program activities.

Skills

Data entry

Healthcare coordination

Administrative tasks

Microsoft Excel

Epic EMR

Education

Bachelor's degree preferred

Tools

Microsoft Excel

Epic EMR

Job description

Administrative Assistant

Req #: 0000264519

Category: Clerical / Administrative

Status: Full-Time

Shift: Day

Facility: Childrens Specialized Hosp

Department: Autism

Pay Range: $22.55 - $27.06 per hour

Location: 150 New Providence Rd, Mountainside, NJ 07092

Job Title: Administrative Assistant

Location: Mountainside (MTN)

Department Name: Autism

Req #: 0000264519

Status: Hourly

Shift: Day

Pay Range: $22.55 - $27.06 per hour

Pay Transparency:

The above reflects the anticipated hourly wage range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Are you someone who enjoys organized, detail-focused work and takes pride in accuracy? As an Administrative Assistant supporting the Autism Registry, you'll play an important role in ensuring registrations are completed accurately, records are maintained, and families are connected with appropriate resources. Your attention to detail and consistent follow-through will help support compliance and ensure families receive timely assistance.

As an Administrative Assistant, a typical day might include the following:

• Processing and validating New Jersey Autism Registration Information Forms using Epic and other databases.
• Entering registration information into BDARS and maintaining accurate records in Epic and Excel.
• Communicating with families regarding the registration process and documenting outreach.
• Partnering with the Autism Social Worker to coordinate referrals and additional resources for families.
• Running reports and reviewing patient records to identify newly diagnosed children and verify registration status.
• Conducting monthly audits to ensure eligible children are registered and appropriately referred.
• Ensuring registrations meet New Jersey Department of Health requirements while maintaining strict patient confidentiality.
• Identifying and resolving discrepancies and supporting other Autism Program activities as assigned.

This role might be for you if:

• You enjoy structured, detail-oriented work and take pride in accuracy and consistency.
• You are comfortable working with data, electronic records, and spreadsheets.
• You can manage repetitive tasks while maintaining focus and attention to detail.
• You are organized and able to manage multiple processes and deadlines.
• You communicate professionally and understand the importance of confidentiality when working with patient and family information.
• You enjoy problem-solving and identifying discrepancies before they become larger issues.
• Schedule: Day shift, Monday through Friday 8:30am-5:00pm, Full-Time 40 hours per week

To be considered for this opportunity, you must have experience with data entry, healthcare coordination, or administrative work, along with proficiency in Microsoft Excel and electronic medical records such as Epic. A Bachelor's degree is preferred, as is knowledge of autism diagnoses and related care pathways. Strong organizational, time-management, problem-solving, and attention-to-detail skills are essential, along with the ability to maintain strict confidentiality.

At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees physical, emotional, social, and financial health.

• Paid Time Off (PTO)
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Retirement Plans
• Short & Long Term Disability
• Life & Accidental Death Insurance
• Tuition Reimbursement
• Health Care/Dependent Care Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!

RWJBarnabas Health is an Equal Opportunity Employer