Administrative Assistant

RWJBarnabas Health

West Orange (NJ)

On-site

USD 57,000 - 80,000

Full time

26 hours ago

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Benefits offered by this job

Paid Time Off

Medical, Dental, Vision Insurance

Retirement Plans

Tuition Reimbursement

Wellness Programs

Employee Discounts

Job summary

RWJBarnabas Health in West Orange, NJ, seeks an Administrative Assistant to support the General Counsel Office with calendar management, drafting, and redlining contracts. You will manage high‑level administrative tasks for attorneys and ensure accuracy in correspondence and reports.

The role emphasizes handling confidential information, coordinating with internal teams, and maintaining meticulous files and documentation in a fast‑paced legal environment.

Qualifications

5–7 years of administrative support experience, preferably in a legal or healthcare environment.
2–3 years drafting, revising, and redlining template contracts, agreements and legal documents and drafting, proofing and revising correspondence and reports.
Bachelor’s degree or equivalent experience preferred.
Strong proficiency with Microsoft Office Suite and document redlining tools.
Excellent written and verbal communication skills and organizational abilities.
Discretion and confidentiality in handling sensitive legal matters.

Responsibilities

Provide high-level administrative support to attorneys, including managing calendars, scheduling meetings, and organizing appointments.
Draft, revise and redline a variety of contracts, agreements and legal documents.
Draft, format and proofread legal correspondence, memoranda and formal reports for accuracy.
Assist attorneys and legal staff with document management, including version control and archiving executed agreements.
Support the execution and routing of contracts for signature (DocuSign).
Manage and maintain legal files, physical and electronic.
Prepare legal presentations, reports, and memoranda.
Coordinate communication between Legal and internal/external partners.
Prepare agendas, take meeting minutes, and follow up on action items.
Handle confidential and sensitive information with discretion.
Manage department invoices, track expenses, and assist with budgeting and reporting.
Coordinate logistics for department meetings, conferences, and events.
Perform general office duties (phones, supplies).

Skills

Administrative support

Contract drafting

Microsoft Office

Communication

Discretion

Time management

Education

Bachelor’s degree or equivalent experience

Tools

Document redlining tools

DocuSign

Job description

Key Details

Req #: 0000268306
Category: Clerical / Administrative
Status: Full-Time
Shift: Day
Facility: RWJBarnabas Health Corporate Services
Department: General Counsel Office
Pay Range: $56,797.00 - $80,225.00 per year
Location: 95 Old Short Hills Road, West Orange, NJ 07052
Job Title: Administrative Assistant
Location: SBC Corporation
Department Name: General Counsel Office
Req #: 0000268306
Status: Salaried
Shift: Day
Pay Range: $56,797.00 - $80,225.00 per year

Pay Transparency

The above reflects the anticipated annual salary range for this position if hired to work in New Jersey.

The compensation offered to the candidate selected for the position will depend on several factors, including the candidate's educational background, skills and professional experience.

Job Overview

RWJBarnabas Health is seeking a highly organized and detail-oriented Administrative Assistant with demonstrated experience supporting legal professionals to join our Legal Department. The ideal candidate will have a strong background in drafting, revising and redlining contracts and legal agreements, drafting, proofing and revising correspondence and reports, and performing administrative and operational support for a dynamic legal team. As a key member of our team, you will provide comprehensive administrative support to the legal team, helping ensure the efficient operation of the department. This position requires a highly organized individual with strong communication skills, the ability to handle sensitive information with discretion, a proactive approach to problem-solving and the ability to manage multiple priorities in a fast-paced confidential environment.

Reports To

The Administrative Assistant, General Counsel Office will report directly to the Executive Vice President and Chief Business Development and Legal Officer or her designee.

As An Administrative Assisstant, a Typical Day Might Include

Provide high-level administrative support to attorneys, including managing calendars, scheduling meetings, and organizing appointments
Draft, revise and redline a variety of contracts, agreements and legal documents
Draft, format and proofread legal correspondence, memoranda and formal reports for accuracy, clarity and compliance with department standards
Assist attorneys and legal staff with document management, including maintaining version control and archiving executed agreements
Support the execution and routing of contracts for signature, including the use of electronic signature platforms (e.g., DocuSign)
Manage and maintain legal files, both physical and electronic, ensuring they are up-to- date and easily accessible
Assist in the preparation of legal presentations, reports, and memoranda
Coordinate and facilitate communication between the Legal Department and internal departments, external counsel, and third parties
Prepare agendas, take meeting minutes, and follow up on action items as needed
Handle confidential and sensitive information with the utmost discretion and professionalism
Manage department invoices, track expenses, and assist with budget management and reporting in compliance with system procedures
Coordinate logistics for department meetings, conferences, and events
Perform general office duties, including answering phones, ordering supplies, and ensuring the department runs smoothly

This Role Might Be For You If

You enjoy building strong partnerships and serving as a trusted advisor to leaders and employees.
You have strong communication and relationship-management skills.
You are highly organized and able to manage multiple priorities simultaneously.
You thrive in a fast-paced environment and can adapt to changing business needs.

To Be Considered For This Opportunity You Must Possess

At least 5 to 7 years of administrative support experience, preferably in a legal or healthcare environment
At least 2-3 years of experience in a law firm/legal department drafting, revising, and redlining template contracts, agreements and legal documents and drafting, proofing and revising correspondence and reports
Bachelor’s degree or equivalent experience preferred
Strong proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document redlining tools (Microsoft Word track changes and/or redlining software)
Familiarity with legal terminology, documentation, and processes is preferred
Excellent written and verbal communication skills
Strong organizational skills and the ability to manage multiple tasks simultaneously under tight deadlines
Ability to work independently and collaboratively in a fast-paced environment
Strong writing, editing and proofreading skills with exceptional attention to detail and high level of accuracy
Discretion and confidentiality in handling sensitive legal matters
Knowledge of healthcare regulations and compliance is a plus
Experience with legal or contract management systems and AI technology is a plus

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits And Perks

Paid Time Off, including Vacation, Holidays, and Sick Time
Medical, Dental, and Vision Insurance
Prescription Drug Coverage
Retirement Plans
Disability and Life Insurance
Paid Parental Leave
Tuition Reimbursement
Student Loan Planning Support
Flexible Spending Accounts
Wellness Programs
Voluntary Benefits, including Pet Insurance
Community and Volunteer Opportunities
Employee Discounts through partners such as Verizon, NJ Devils, and NJPAC
And more!

Choosing RWJBarnabas Health

RWJBarnabas Health is New Jersey's leading academic health system, dedicated to providing patient-centered, high-quality care while creating an exceptional employee experience. As an HR Business Partner, you will play a critical role in supporting the workforce that powers our mission of building and sustaining healthier communities throughout New Jersey.

Join our Human Resources team and explore opportunities to make a meaningful impact across one of the largest and most respected healthcare systems in the region.

Equal Opportunity Employer

At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees physical, emotional, social, and financial health.