Administrative Assistant

Manpower; Mountain View (CA); On-site; USD 57,000 - 81,000; Full time

Benefits offered by this job

Medical and Prescription Drug Plans

Supplemental Life Insurance

Short Term Disability Insurance

401(k)

Job summary

ManpowerGroup in Mountain View, CA seeks an Administrative Assistant to support day‑to‑day office needs and keep communication, scheduling, and workflows running smoothly. You will join the Operations & Client Support team and play a key role in a fast‑paced, growth‑oriented environment.

The ideal candidate has proven office experience, strong organizational skills, and proficiency in Microsoft Office; QuickBooks experience is a plus.

Qualifications

• Proven office experience with strong organizational skills.
• Proficiency in Microsoft Office Suite and QuickBooks.
• Excellent data entry accuracy and ability to handle confidential information.

Responsibilities

• Greet visitors and route calls using multi‑line systems with professionalism.
• Handle correspondence, emails, and inquiries promptly with strong customer service.
• Maintain organized filing systems (physical and digital) and confidentiality.
• Perform data entry using Microsoft Office and bookkeeping software like QuickBooks.
• Support office management including supplies, equipment, and scheduling.

Skills

Organizational skills

Phone etiquette

Data entry accuracy

Microsoft Office proficiency

Tools

Microsoft Office

QuickBooks

Job description

Our client, a dynamic and innovative startup environment, is seeking an Administrative Assistant to join their team. As an Administrative Assistant, you will be part of the Operations & Client Support team, supporting day‑to‑day office needs and helping keep communication, scheduling, and administrative workflows running smoothly. The ideal candidate will have strong organizational skills, excellent phone etiquette, and a proactive, detail‑focused mindset that will align successfully in the organization.

Job Title: Administrative Assistant

Location: Mountain View, CA

Pay Range: up to $50 per hour

Shift: 8 am to 3:30 pm

What's the Job?

• Manage front of house responsibilities by greeting visitors and directing phone calls using multi‑line phone systems with professionalism and courtesy.
• Handle incoming correspondence, emails, and inquiries promptly while maintaining excellent customer service standards.
• Maintain organized filing systems (physical and digital) and ensure confidential information is handled securely.
• Perform accurate data entry using Microsoft Office applications and bookkeeping software such as QuickBooks.
• Support office management activities including supply inventory, equipment maintenance, and scheduling appointments.

What's Needed?

• Proven office experience with strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and strong computer literacy across various platforms.
• Experience with QuickBooks or similar bookkeeping software is highly desirable.
• Strong data entry skills with high accuracy, plus the ability to proofread documents thoroughly and handle confidential information discreetly.

What's in it for me?

• A paid role where your organization and follow‑through directly support daily operations and team success.
• An opportunity to streamline administrative processes and contribute to a fast‑paced, growth‑focused environment.
• Hands‑on experience supporting client communication, customer service initiatives, and office coordination.
• The chance to develop and apply skills across scheduling, correspondence, data entry, and basic bookkeeping support.
• A collaborative setting that values proactive individuals eager to learn and excel.

Upon completion of waiting period associates are eligible for:

• Medical and Prescription Drug Plans
• Supplemental Life Insurance
• Short Term Disability Insurance
• 401(k)

About ManpowerGroup, Parent Company of: Manpower, Experis, Talent Solutions, and Jefferson Wells.

Manpower® is a global leader in contingent staffing and permanent resourcing, providing companies with strategic and operational flexibility and creating talent at scale. Our specialized recruiting teams assess and guide talent into meaningful, sustainable employment, while our PowerSuite technology enables deeper insight and smarter matching, helping candidates find opportunities that align with their strengths, experience, and career goals.

In this constantly shifting world, our flexible workforce solutions provide companies with the business agility needed to succeed. Manpower is part of the ManpowerGroup® (NYSE: MAN) family of brands, which also includes Experis, Talent Solutions and Jefferson Wells. For more information about Manpower, follow us on LinkedIn, Facebook, X and Instagram.