Administrative Assistant

United Talent LLC; Morgantown (WV); On-site; USD 22,000 - 30,000; Full time

Benefits offered by this job

Weekly pay

401(k) with company matching

Health, dental, and vision insurance

Paid time off

Cellphone stipend

Job summary

United Talent Staffing in Morgantown, WV is seeking a proactive Administrative Assistant to support day-to-day office and project operations. The ideal candidate will be highly organized, detail-oriented, and able to manage multiple tasks in a fast-paced environment.

Strong communication and customer service skills are essential for coordinating with project managers, suppliers, and field teams. You will handle documentation, schedules, logs, submittals, RFIs, and purchase/change orders;

Qualifications

• High school diploma or equivalent.
• At least one year of administrative experience preferred.
• Customer service experience preferred.
• Construction industry knowledge is a plus.
• Strong organizational and communication skills.
• Ability to work independently and collaboratively.
• Excellent attention to detail and ability to multitask.
• Proficiency with Microsoft Word, Excel, Outlook, and general office technology.

Responsibilities

• Support project managers with documentation, including schedules, logs, submittals, and RFIs.
• Prepare, distribute, and track purchase orders and change orders.
• Maintain organized and accurate digital project files.
• Assist with data entry, schedule tracking, and budget-related documentation.
• Provide administrative support to field teams and office personnel.
• Answer phones promptly and professionally.
• Manage calendars, schedule meetings, and prepare meeting materials.
• Coordinate travel arrangements, including flights, hotels, rental vehicles, and equipment.
• Track expenses, gather supporting documents, and coordinate project invoices.
• Communicate with project managers, suppliers, clients, and field staff.
• Perform other duties as assigned.

Skills

Organizational skills

Communication skills

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

United Talent Staffing is seeking a proactive and detail-oriented Administrative Assistant to join a growing team in the Morgantown, WV area. This position will provide administrative and clerical support to help ensure efficient day-to-day office and project operations. The ideal candidate will have strong organizational skills, excellent attention to detail, and the ability to manage multiple responsibilities in a fast-paced environment.

Pay & Schedule

• $18.00 per hour
• Monday–Friday
• 8:00 AM–4:00 PM

Key Responsibilities

• Support project managers with documentation, including schedules, logs, submittals, and RFIs.
• Prepare, distribute, and track purchase orders and change orders.
• Maintain organized and accurate digital project files.
• Assist with data entry, schedule tracking, and budget-related documentation.
• Provide administrative support to field teams and office personnel.
• Answer phones promptly and professionally.
• Manage calendars, schedule meetings, and prepare meeting materials.
• Coordinate travel arrangements, including flights, hotels, rental vehicles, and equipment.
• Track expenses, gather supporting documents, and coordinate project invoices.
• Communicate with project managers, suppliers, clients, and field staff.
• Perform other duties as assigned.

Qualifications

• High school diploma or equivalent required.
• At least one year of administrative experience is preferred.
• Customer service experience preferred.
• Construction industry knowledge is a plus.
• Strong organizational and communication skills.
• Ability to work independently and collaboratively.
• Excellent attention to detail and ability to multitask.
• Proficiency with Microsoft Word, Excel, Outlook, and general office technology.

Benefits

• Weekly pay
• 401(k) with company matching
• Health, dental, and vision insurance
• Paid time off
• Cellphone stipend

United Talent Staffing is an Equal Opportunity Employer.