Administrative Assistant

Montgomery Regional Airport; Montgomery (AL); On-site; USD 30,000 - 42,000; Full time

Job summary

Montgomery Regional Airport is seeking an Administrative Assistant to provide advanced administrative and clerical support to department leadership and help ensure the smooth day-to-day operation of the department. The role involves coordinating office activities, maintaining accurate records, preparing reports, and supporting special projects.

The ideal candidate will be highly organized, detail oriented, and able to manage multiple priorities with minimal supervision.

Qualifications

• Highly organized with strong attention to detail.
• Able to manage multiple priorities with minimal supervision.
• Strong written and verbal communication skills and sound judgment.

Responsibilities

• Coordinate office activities and maintain records and filing systems.
• Prepare reports and correspondence and assist with budget tracking.
• Process invoices and purchasing requests; coordinate schedules.
• Support special projects and communicate with vendors, department representatives, public officials, and the public.
• Prepare and proofread professional documents; maintain confidential information.
• Use Microsoft Word, Excel, email, calendars to support operations.

Skills

Organizational skills

Communication skills

Multitasking

Detail-oriented

Tools

Microsoft Word

Excel

Email

Calendars

Job description

ADMINISTRATIVE ASSISTANT

Pay Grade: A05 FLSA: Non-Exempt

The Administrative Assistant provides advanced administrative and clerical support to department leadership and helps ensure the efficient day to day operation of the department. This position is responsible for coordinating office activities, maintaining accurate records and filing systems, preparing reports and correspondence, assisting with budget tracking, processing invoices and purchasing requests, coordinating schedules, and supporting special projects.

The ideal candidate will be highly organized, detail oriented, and able to manage multiple priorities with minimal supervision. Responsibilities also include communicating with vendors, department representatives, public officials, and members of the public; preparing and proofreading professional documents; maintaining confidential information; and using Microsoft Word, Excel, email, calendars, and other office systems to support department operations.

Candidates should possess strong written and verbal communication skills, sound judgment, excellent customer service skills, and the ability to work effectively in a fast paced environment while meeting deadlines and maintaining accuracy.