Administrative Assistant

BAKERRIPLEY; Minnesota; On-site; USD 38,000 - 52,000; Full time

Job summary

BAKERRIPLEY is seeking an organized administrative professional to support the department and supervisors. You will prepare and modify documents, coordinate meetings and travel, and prepare agendas and minutes.

The role requires bilingual English and Spanish proficiency to communicate with a diverse client base. Responsibilities include handling correspondence, maintaining office supplies, and coordinating office equipment maintenance while keeping staff records up to date.

Qualifications

• Associates degree in Business Administration or related field.
• 1-3 years of administrative experience.
• Bilingual in English and Spanish preferred.
• Strong multitasking and organizational skills.
• Excellent written and verbal communication.

Responsibilities

• Prepare and modify documents including correspondence, reports, memos, and emails.
• Schedule and coordinate meetings, travel, and appointments.
• Prepare meeting agendas and distribute minutes.
• Sort, open, and distribute incoming mail.
• Maintain office supply inventories and coordinate maintenance of equipment.
• Keep staff records and ensure a neat, presentable office.
• Assist supervisors and department in various tasks as required.

Skills

Multitasking

Teamwork

Bilingual EN/ES

Education

Associate degree in Business Administration or related field

Tools

Microsoft Office

Scheduling software

Job description

Perform a wide range of administrative and office support activities for the department and supervisors to facilitate the efficient operation of the organization.Prepare and modify documents including correspondence, reports, drafts, memos and emailsSchedule and coordinate meetings, appointments and travel arrangements for supervisorsPrepare agendas for meetings and prepare schedulesRecord, compile, transcribe and distribute minutes of meetingsOpen, sort and distribute incoming correspondenceMaintain office supply inventoriesCoordinate maintenance of office equipmentCoordinate and maintain records for staff.Ensures the office is neat and attractive.Other duties may be assigned at the direction of managementBilingual in English and Spanish is PreferredSkillsPreferredMultitasking AdvancedPassion AdvancedTeamwork AdvancedBehaviorsPreferredDedicated: Devoted to a task or purpose with loyalty or integrityMotivationsPreferredAbility to Make an Impact: Inspired to perform well by the ability to contribute to the success of a project or the organizationEducationPreferredAssociates or better in Business Administration or related field.ExperienceRequired1-3 years: Experience in an administrative setting.