Administrative Assistant

Adecco US, Inc.; Milwaukee (WI); On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

401k plan

Paid leave

Job summary

Adecco US, Inc. in Milwaukee, Wisconsin is seeking an Administrative Assistant to support two Vice Presidents and a Senior Director.

The role includes calendar management, meeting scheduling, travel coordination, and expense reporting in a fast-paced financial services setting. The position requires strong organizational and communication skills, proficiency in Microsoft Office (Outlook and Word), and the ability to handle confidential information with discretion while maintaining

Qualifications

• Strong organizational skills and ability to manage multiple priorities and deadlines.
• Proficiency with Microsoft Office, especially Outlook and Word.
• Strong written communication, including grammar, spelling and proofreading.
• Attention to detail and accuracy in all work.
• Ability to work independently and take initiative.
• Strong interpersonal skills and professional judgment when working with leaders and partners.
• Ability to handle confidential information with discretion.
• Comfortable in a fast-paced environment with shifting priorities.

Responsibilities

• Manage calendars and coordinate meetings, including scheduling participants and reserving meeting space.
• Arrange business travel and prepare/submit expense reports.
• Draft and format routine correspondence and meeting materials using Microsoft Office.
• Respond to routine questions and gather information as needed.
• Prepare materials for meetings and presentations; organize information accordingly.
• Provide day-to-day administrative and operational support and adapt to changing priorities.
• Greet visitors and assist internal partners professionally.
• Maintain confidentiality with sensitive information.
• Provide backup coverage and assist with special projects as assigned.

Skills

Strong organizational skills

Microsoft Office

Outlook

Written communication

Attention to detail

Independent work

Interpersonal skills

Discretion with sensitive information

Job description

Administrative Assistant

$25.00hr

So, you're looking for an exciting Administrative Assistant position? Adecco's got one that adds up to a great career opportunity for you. We're recruiting for an Administrative Assistant position with a premier financial service organization in Milwaukee, Wisconsin. If you're a motivated professional with an administrative background, it could be the perfect fit.

M-F 8-5pm

This is an administrative assistant role support 2 Vice Presidents and 1 Senior Director with: calendars and meeting scheduling, booking business travel, and expense reports.

JOB DESCRIPTION

Administrative Assistant

Provides administrative and operational support to the Strategic Communications team, helping the team stay organized and operate effectively in a fast-paced environment. This role requires strong organizational skills, attention to detail, sound judgment and the ability to manage multiple priorities with professionalism and discretion.

Primary Responsibilities

• Manage calendars and coordinate meetings, including scheduling participants, reserving meeting space and arranging technology or other meeting needs.

• Coordinate business travel and prepare and process expense reports.

• Draft and format routine correspondence, meeting materials and other documents using Microsoft Office applications.

• Respond to routine questions and requests, researching or gathering information as appropriate.

• Compile information and prepare or organize materials for meetings, presentations and other team needs.

• Provide day-to-day administrative and operational support to the team, including helping manage changing priorities and time-sensitive requests.

• Welcome and assist visitors and internal partners in a professional manner.

• Maintain appropriate confidentiality when handling sensitive information and communications.

• Provide backup administrative coverage as needed.

• Assist with special projects and other administrative needs as assigned.

Qualifications and Skills

• Strong organizational skills and demonstrated ability to manage multiple priorities and deadlines.

• Proficiency with Microsoft Office, particularly Outlook and Word.

• Strong written communication skills, including attention to grammar, spelling and proofreading.

• Demonstrated attention to detail and accuracy.

• Ability to work independently, take initiative and follow through on assignments.

• Strong interpersonal skills and professional judgment when working with leaders, employees and other partners.

• Ability to handle confidential or sensitive information with discretion.

• Comfortable working in a fast-paced environment where priorities may shift.

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401k plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Pay Details: $25.00 to $24.00 per hour

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.adecco.com/en-us/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.