Administrative Assistant

Mora Energy; Midland (TX); On-site; USD 40,000 - 50,000; Full time

Job summary

Mora Energy in Midland, Texas is seeking an organized Administrative Assistant to support the Area Manager and Supervisors with day-to-day operations. The role focuses on finalizing work orders, tracking action items, and maintaining accurate documentation and filing systems.

You will manage calendars, schedule meetings, prepare materials, and ensure timely follow-ups. The position requires strong organizational skills, attention to detail, and the ability to work independently in a fast-paced

Qualifications

• High school diploma or GED.
• Must reside in the Midland, Odessa, or Big Spring, Texas area.
• At least two years of administrative, office-support, or operations-support experience.
• Strong organizational, documentation, and filing skills.
• Excellent attention to detail and follow-through.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Outlook, Word, Excel, and other office software.
• Ability to manage multiple priorities and meet deadlines.
• Ability to work independently and maintain confidential information.

Responsibilities

• Provide administrative and organizational support to the Area Manager and Supervisors.
• Review, update, and finalize work orders, ensuring all required information and documentation are complete.
• Track open action items, follow up with the appropriate personnel, and assist with closing completed items.
• Schedule and coordinate meetings, appointments, and conference calls.
• Prepare meeting materials, document notes, and track follow-up items.
• Organize and maintain operational records, reports, work orders, and other documentation.
• Maintain accurate electronic and physical filing systems.
• Prepare and format correspondence, reports, spreadsheets, and other business documents.
• Perform data entry and ensure company records are accurate and complete.
• Communicate with employees, vendors, and contractors as needed.
• Monitor deadlines and provide reminders for outstanding work orders, documentation, and action items.
• Assist with additional administrative duties as assigned.

Skills

Organizational skills

Attention to detail

Communication skills

Multitasking

Independent work

Education

High school diploma or GED

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Mora Energy is seeking an organized and detail-oriented Administrative Assistant to provide day-to-day support to the Area Manager and Supervisors. This position is responsible for finalizing work orders, tracking and closing action items, scheduling meetings, and maintaining accurate documentation and filing systems.

The successful candidate must reside in the Midland, Odessa, or Big Spring, Texas area.

Essential Duties and Responsibilities

• Provide administrative and organizational support to the Area Manager and Supervisors.
• Review, update, and finalize work orders, ensuring all required information and documentation are complete.
• Track open action items, follow up with the appropriate personnel, and assist with closing completed items.
• Schedule and coordinate meetings, appointments, and conference calls.
• Prepare meeting materials, document notes, and track follow-up items.
• Organize and maintain operational records, reports, work orders, and other documentation.
• Maintain accurate electronic and physical filing systems.
• Prepare and format correspondence, reports, spreadsheets, and other business documents.
• Perform data entry and ensure company records are accurate and complete.
• Communicate with employees, vendors, and contractors as needed.
• Monitor deadlines and provide reminders for outstanding work orders, documentation, and action items.
• Assist with additional administrative duties as assigned.

Required Qualifications

• High school diploma or GED.
• Must reside in the Midland, Odessa, or Big Spring, Texas area.
• At least two years of administrative, office-support, or operations-support experience.
• Strong organizational, documentation, and filing skills.
• Excellent attention to detail and follow-through.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Outlook, Word, Excel, and other office software.
• Ability to manage multiple priorities and meet deadlines.
• Ability to work independently and maintain confidential information.

Preferred Qualifications

• Previous administrative experience in the energy, oil and gas, or industrial operations industry.
• Experience with work-order systems, action-item tracking, or operational documentation.
• Experience supporting managers, supervisors, or field personnel.