Administrative Assistant

Landings Real Estate Group; Middletown (RI); On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

Medical, Dental, and Vision coverage

Company-paid Life, AD&D & LTD

401(k) with 5% company match

Profit sharing

Job summary

Landings Real Estate Group seeks an Administrative Assistant to support the property leasing team and community managers. You will handle clerical tasks, coordinate leasing activities, and maintain filing and invoicing processes.

The role emphasizes strong organization, communication, and teamwork in a multifamily housing setting. On-site position with benefits and onboarding support.

Qualifications

• Desire to learn the multifamily housing business and growth opportunities.
• Ability to prioritize and multitask.
• Excellent written and verbal communication skills.
• Strong interpersonal and customer service skills.
• Proficient in Microsoft Office Suite or related software.
• Exceptional organizational skills and attention to detail.
• Basic understanding of clerical procedures.
• Ability to work independently.
• Ability to follow instructions from supervisor.

Responsibilities

• Welcome and direct residents, prospects, vendors and guests.
• Answer and screen phone calls, transfer when necessary.
• Respond to and resolve administrative inquiries and questions.
• Assist with leasing apartments in the absence of the leasing specialist.
• Draft correspondence and other formal documents including lease agreements, notices and supporting documentation.
• Plan and schedule viewing appointments and events.
• Assist with application and move-in processes.
• Assist with move-out processes.
• Maintain electronic filing systems as assigned.
• Process invoices.
• Process rent checks and remote deposits
• Assist with apartment inspections.
• Prepare and follow-up on resident work requests.
• Work seamlessly with a team of professionals.
• Maintain office supplies and coordinates maintenance of office equipment.
• Perform other related duties as assigned.

Skills

Multitasking

Communication skills

Interpersonal skills

Microsoft Office

Organization

Clerical procedures

Independent work

Follow instructions

Education

High school diploma

Associate degree preferred

Tools

Microsoft Office Suite

Job description

The Administrative Assistant assists in the efficient operation of the assigned property by performing a variety of clerical and administrative functions to drive company success. The Administrative Assistant is expected to support our property leasing team and community managers with all administrative tasks. Perform all duties in accordance with company operating policies.

What You’ll Be Doing

Duties & Responsibilities

• Welcome and direct residents, prospects, vendors and guests.
• Answer and screen phone calls, transfer when necessary.
• Respond to and resolve administrative inquiries and questions.
• Assist with leasing apartments in the absence of the leasing specialist.
• Draft correspondence and other formal documents including lease agreements, notices and supporting documentation.
• Plan and schedule viewing appointments and events.
• Assist with application and move-in processes.
• Assist with move-out processes.
• Maintain electronic filing systems as assigned.
• Process invoices.
• Process rent checks and remote deposits
• Assist with apartment inspections.
• Prepare and follow-up on resident work requests.
• Work seamlessly with a team of professionals.
• Maintain office supplies and coordinates maintenance of office equipment.
• Perform other related duties as assigned.

What You Bring

Required Skills/Abilities

• Desire to learn the multifamily housing business and embrace growth opportunities.
• Ability to prioritize and multitask.
• Excellent written and verbal communication skills.
• Strong interpersonal and customer service skills.
• Proficient in Microsoft Office Suite or related software.
• Exceptional organizational skills and attention to detail.
• Basic understanding of clerical procedures.
• Ability to work independently.
• Ability to follow instructions from supervisor.

Education And Experience

• High school diploma or equivalent required. Associate’s degree trade schooling preferred.
• Previous experience in office administration or other related fields
• On-the-job training offered.

What You Get

• Medical, Dental, and Vision coverage
• Company-paid Life, AD&D, and Long-Term Disability Insurance
• 401(k) with a generous 5% company match
• Profit sharingwhy