Administrative Assistant

Market America Inc; Miami (FL); On-site; USD 45,000 - 60,000; Full time

Job summary

A large organization in Miami seeks an experienced administrative professional to assist a family on various personal and professional tasks. The role involves preparing meetings, managing schedules, and ensuring confidentiality while providing outstanding support. Candidates should have a minimum of 5 years’ experience and excellent computer skills. Flexibility and initiative are essential for this dynamic position, which may involve odd hours and occasional weekend work.

Qualifications

• 5+ years of experience in administrative duties.
• Ability to manage a heavy calendar and travel arrangements.
• Outstanding communication and interpersonal skills.
• Maintain strict confidentiality and discretion

Responsibilities

• Assist in preparing and organizing meetings and social events.
• Handle all incoming and outgoing mail.
• Design and instruct curriculum to suit individual needs.
• Schedules appointments and coordinates personal activities.
• Designs and delivers curriculum to suit individual needs for lectures and presentations.

Skills

Outstanding written and verbal communication skills

Maintain a high level of confidentiality

Exceptional interpersonal and presentation skills

Excellent computer skills (MS Office)

Tech savvy with smartphones and Apple devices

Tech savvy

Education

Minimum of 5 years’ experience in administrative roles

Tools

MS Office Products including Word and Excel

Outlook and Outlook Calendar

Job description

Assists the Ridinger Family on various personal and professional duties administrative tasks.

Essential Duties and Responsibilities

• Prepares and organizes meetings, parties, and other social events with the events department.
• Serves as admin in business ventures, managing a heavy calendar, scheduling traveling arrangements and itinerary.
• Handles all incoming and outgoing mail.
• Manages credit card receipts.
• Schedules appointments and organizes personal activities.
• Designs and Instructs curriculum to suit individual cognitive, physical, and emotional needs.
• Obtains and organizes supplies and resources needed for lectures and presentations.
• Complies with company policies and procedures.
• Performs other duties as needed.

Supervisory Responsibilities

• None, but may direct or train others.

Education and Experience

• Minimum of 5 years’ experience

Skills

• Outstanding written and verbal communication skills
• Maintain a high level of confidentiality of sensitive information.
• Exceptional interpersonal and presentation skills
• Needs excellent computer skills, MS Office Products including word and excel, Outlook and Outlook Calendar
• Must be extremely flexible, energetic, hardworking, well poised, a quick learner, and able to take initiative in problem solving.
• Tech savvy especially with smartphones and Apple devices

Working Conditions and Environment

• Intermittently lift, carry, push, and pull up to 10 pounds.
• Continuously see and balance
• Frequently hear, talk, stand, walk, grasp, and have repetitive use of arms, hands, wrists, and fingers.
• Occasionally sit, squeeze, and climb ladder and stairs.
• Intermittently stoop, bend, twist, crouch, kneel, crawl, and reach above shoulders.
• Long or odd hours, as needed, including some weekends with little to no notice given.