Administrative Assistant

Market America, Inc.; Miami Beach (FL); On-site; USD 50,000 - 75,000; Full time

Job summary

Market America, Inc. is seeking an experienced administrative professional to support the Ridinger Family with personal and professional duties. The role involves managing a heavy calendar, coordinating meetings, travel, and correspondence, and handling confidential information with discretion.

The position requires a minimum of five years of experience, strong communication skills, and proficiency in MS Office. Flexibility for long or irregular hours is expected as part of the duties.

Qualifications

• Minimum of 5 years’ experience in an administrative or executive support role.
• Strong written and verbal communication abilities.
• Ability to maintain strict confidentiality of sensitive information.

Responsibilities

• Prepares and organizes meetings, parties, and other social events with the events department.
• Manages a heavy calendar, schedules travel arrangements and itineraries.
• Handles all incoming and outgoing mail.
• Manages credit card receipts.
• Schedules appointments and organizes personal activities.
• Designs and instructs curriculum to suit individual cognitive, physical, and emotional needs.
• Obtains and organizes supplies and resources for lectures and presentations.
• Complies with company policies and procedures.
• Performs other duties as needed.

Skills

Communication

Confidentiality

Interpersonal skills

Presentation skills

Computer skills

Problem solving

Quick learner

Initiative

Apple devices

Tools

MS Office (Word, Excel, Outlook)

Job description

Position Summary

Assists the Ridinger Family on various personal and professional duties administrative tasks.

Essential Duties and Responsibilities

• Prepares and organizes meetings, parties, and other social events with the events department.
• Serves as admin in business ventures, managing a heavy calendar, scheduling traveling arrangements and itinerary.
• Handles all incoming and outgoing mail.
• Manages credit card receipts.
• Schedules appointments and organizes personal activities.
• Designs and instructs curriculum to suit individual cognitive, physical, and emotional needs.
• Obtains and organizes supplies and resources needed for lectures and presentations.
• Complies with company policies and procedures.
• Performs other duties as needed.

Supervisory Responsibilities

• None, but may direct or train others.

Education and Experience

• Minimum of 5 years’ experience.

Skills

• Outstanding written and verbal communication skills.
• Maintain a high level of confidentiality of sensitive information.
• Exceptional interpersonal and presentation skills.
• Excellent computer skills, MS Office products including Word and Excel, Outlook and Outlook Calendar.
• Must be extremely flexible, energetic, hardworking, well poised, a quick learner, and able to take initiative in problem solving.
• Tech savvy especially with smartphones and Apple devices.

Working Conditions and Environment

• Intermittently lift, carry, push, and pull up to 10 pounds.
• Continuously see and balance.
• Frequently hear, talk, stand, walk, grasp, and have repetitive use of arms, hands, wrists, and fingers.
• Occasionally sit, squeeze, and climb ladder and stairs.
• Intermittently stoop, bend, twist, crouch, kneel, crawl, and reach above shoulders.
• Long or odd hours, as needed, including some weekends with little to no notice given.