Administrative Assistant

lunacon; Miami (FL); On-site; USD 35,000 - 50,000; Full time

Job summary

Lunacon Construction Group in Miami, FL seeks an Administrative Assistant / Receptionist to be the first contact for the company and provide essential support to project teams, estimating, and operations in a fast-paced construction environment.

The role requires strong organization, professional demeanor, and proficiency with MS Office; prior experience in construction administration is a plus. Join a team with over 50 years of industry experience and a focus on client satisfaction.

Qualifications

• High school diploma or equivalent; office admin certification is a plus.
• Experience as Administrative Assistant, Receptionist, or Front Office Representative.
• Proficient in Microsoft Office Suite; strong organizational and communication skills.

Responsibilities

• Greet visitors and direct them to the appropriate team members.
• Handle incoming calls and manage the company switchboard professionally.
• Provide general information about company services and projects.
• Manage meeting room bookings and organize conference spaces; maintain calendars.
• Receive, distribute, and manage mail; maintain a clean reception area.
• Provide administrative support across departments, including filing and data entry.
• Maintain office supply inventory and place orders as needed.

Skills

Microsoft Office

Organizational skills

Communication skills

Customer-service oriented

Education

High school diploma or equivalent

Job description

Lunacon Construction Group – Miami, FL

Do you have a passion for the construction industry? Are you looking to grow with a thriving company that values professionalism, teamwork, and long‑term development? If so, Lunacon Construction Group may be the place for you.

Lunacon Construction Group’s #1 priority is client satisfaction. We provide construction management and general contracting services through a hands‑on approach built on hard work, dedication, and trust. Our leadership team brings over 50 years of collective industry experience, with a proven track record managing projects totaling more than $1.8 billion in construction value.

Job Summary

We are seeking a highly organized, proactive, and personable Administrative Assistant / Receptionist to join our team. This role serves as the first point of contact for the company while also providing essential administrative support to project teams, estimating, and operations in a fast‑paced construction environment.

Key Responsibilities

Front Office & Administrative Support

• Greet visitors and direct them to the appropriate team members.
• Handle incoming calls and manage the company switchboard professionally.
• Provide general information to callers regarding company services and projects.
• Manage meeting room bookings and organize conference spaces.
• Assist with scheduling appointments and maintaining company calendars.
• Receive, distribute, and manage incoming and outgoing mail.
• Maintain a clean, professional reception and meeting area.
• Provide administrative support across departments, including document preparation, filing, and data entry.
• Maintain office supply inventory and place orders as needed.

Construction & Project Support

• Support project teams with administrative tasks related to active construction projects.
• Liaise with contractors, suppliers, and clients to support daily operations.
• Assist with preparation and organization of bid packages for submission, including compiling documents, forms, and attachments.
• Track bid due dates and assist with internal coordination to support timely submissions.
• Attend pre‑bid site visits as needed to assist with sign‑in, documentation, and coordination.
• Support estimating and preconstruction teams with administrative and logistical tasks.

Accounting & Invoice Support

• Encode vendor and subcontractor invoices into the accounting system accurately and timely.
• Verify invoices for completeness, proper documentation, and correct cost coding before submission.
• Route invoices for approval and track approval status.
• Assist the accounting team with invoice tracking and follow‑up as needed.

Qualifications

• High school diploma or equivalent; additional education or certification in office administration is a plus.
• Previous experience as an Administrative Assistant, Receptionist, or Front Office Representative.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational skills with the ability to manage multiple priorities.
• Excellent verbal and written communication skills.
• Professional demeanor and customer‑service‑oriented mindset.
• Ability to work effectively in a fast‑paced construction environment.
• Familiarity with construction industry terminology is preferred but not required.
• Willingness to occasionally attend pre‑bid site visits as part of the role.