Office Administrator / Project Support Coordinator

WORKFORCE Employment Specialists; Grand Rapids (MI); On-site; USD 42,000 - 56,000; Full time

Job summary

Marina Construction Company is seeking an organized Office Administrator / Project Support Coordinator to join our Grand Rapids, MI team. This hands-on role supports both the office and active construction projects, handling numbers, spreadsheets, vendors, materials, schedules, customers, and field personnel.

We are looking for a self-starter who takes ownership, learns quickly, and looks for solutions without needing constant direction.

Qualifications

• Proficiency with Microsoft Excel and Microsoft Word.
• Strong mathematical skills with accurate calculation of quantities.
• Excellent organizational and time-management abilities.
• Attention to detail and accuracy in all tasks.
• Ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• Ability to work independently with minimal supervision.
• Strong problem-solving and initiative to follow through.

Responsibilities

• Support daily office operations and administrative activities.
• Prepare and maintain spreadsheets, reports, project documentation, and correspondence using Excel and Word.
• Calculate material quantities and assist with supply requirements for projects.
• Assist with purchasing, ordering, and tracking construction materials.
• Monitor inventory and ensure materials are available when needed.
• Coordinate with vendors, suppliers, customers, and field personnel.
• Assist with project scheduling and coordination.
• Organize and maintain project files, purchase records, and records.
• Track project information and follow up on outstanding items.
• Assist management and project teams with administrative needs.
• Identify potential problems and help develop solutions before impact.

Skills

Microsoft Excel

Microsoft Word

Mathematical skills

Organizational skills

Time management

Attention to detail

Multitasking / prioritization

Written and verbal communication

Independent work

Problem-solving

Initiative

Tools

Microsoft Excel

Microsoft Word

Job description

We are hiring for a growing marina construction company seeking a highly organized and motivated Office Administrator / Project Support Coordinator to join their team.

This is a hands-on position supporting both the office and active construction projects. The right person will be comfortable working with numbers, spreadsheets, vendors, materials, schedules, customers, and field personnel.

We are looking for a self-starter who takes ownership, learns quickly, and looks for solutions without needing constant direction.

Key Responsibilities

We are hiring for a growing marina construction company seeking a highly organized and motivated Office Administrator / Project Support Coordinator to join their team.

This is a hands-on position supporting both the office and active construction projects. The right person will be comfortable working with numbers, spreadsheets, vendors, materials, schedules, customers, and field personnel.

We are looking for a self-starter who takes ownership, learns quickly, and looks for solutions without needing constant direction.

• Support daily office operations and administrative activities.
• Prepare and maintain spreadsheets, reports, project documentation, and correspondence using Microsoft Excel and Word.
• Calculate material quantities and assist with determining supply requirements for projects.
• Assist with purchasing, ordering, and tracking construction materials and supplies.
• Monitor inventory and help ensure required materials are available when needed.
• Communicate and coordinate with vendors, suppliers, customers, and field personnel.
• Assist with project scheduling and coordination.
• Organize and maintain project files, purchase records, documentation, and other company records.
• Track project information and follow up on outstanding items.
• Assist management and project teams with administrative and operational needs.
• Identify potential problems and help develop solutions before they impact a project.
• Perform additional administrative and project-support responsibilities as needed.

Must-Have Qualifications

• Proficiency with Microsoft Excel and Microsoft Word.
• Strong computer skills and ability to learn new software and systems.
• Strong mathematical skills with the ability to accurately calculate quantities, materials, and supplies.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and deadlines.
• Strong written and verbal communication skills.
• Ability to work independently with minimal supervision.
• Strong problem-solving skills and ability to follow through on assignments.
• Dependable, reliable, and accountable for completing assigned responsibilities.
• Willingness to take initiative rather than waiting to be told what to do.

Preferred Qualifications

• Previous experience in construction administration, project coordination, office administration, or project support.
• Construction, marine, marina, manufacturing, or related industry experience.
• Experience supporting construction projects or field operations.
• Experience working with vendors and suppliers.
• Experience with purchasing, material ordering, and inventory tracking.
• Experience calculating material quantities or assisting with project takeoffs.
• Intermediate or advanced Microsoft Excel skills.
• Experience maintaining project documentation and tracking project costs or materials.
• Familiarity with construction terminology, drawings, estimates, or project schedules is a plus.

What We're Looking For

The right person for this position is more than an administrator. We are looking for someone who takes ownership and helps keep projects moving.

You should be someone who:

• Takes initiative and looks for what needs to be done next.
• Is comfortable working independently.
• Pays close attention to details and catches mistakes.
• Is comfortable working with numbers and spreadsheets.
• Communicates effectively with office staff, field personnel, vendors, and customers.
• Can shift priorities when project needs change.
• Follows through and makes sure tasks get completed.
• Looks for solutions instead of waiting for direction.
• Enjoys being part of a small, team-oriented and growing company.