Administrative Assistant

Blue Cliff College; Metairie (LA); On-site; USD 28,000 - 29,000; Full time

Benefits offered by this job

Health, dental, vision insurance

401(k) plan

Paid time off

Life and disability insurance

Job summary

Blue Cliff College is seeking an Administrative Assistant to greet visitors, respond to inquiries, and direct them to the appropriate campus offices. The role also handles phones, messages, and routine clerical tasks such as filing, data entry, and operating standard office equipment.

Working with the Director of Admissions, you will record student lead information, manage mail and supplies, and support staff with administrative duties, while ensuring confidentiality and professionalism in daily

Qualifications

• High school diploma required.
• Typing speed of 40 wpm and basic clerical skills.
• Strong interpersonal and communication abilities.
• Proficiency with Microsoft Office applications.

Responsibilities

• Greet visitors and answer phones in a courteous manner.
• Direct calls and visitors to the appropriate offices.
• Handle mail, filing, and data entry tasks.
• Support Admissions with accurate lead information.
• Prepare outgoing correspondence and assist with supplies.

Education

High School Diploma

Tools

Microsoft Office

Job description

POSITION

Blue Cliff College is seeking an Administrative Assistant. The Administrative Assistant receives and greets visitors, employees, and students and directs them to the appropriate offices. This position also answers telephone calls, takes messages, or routes calls according to campus procedures. The person in this position performs basic and varied clerical tasks which may include keyboarding and/or computer data entry, filing, and the operating of standard office machines and equipment.

JOB DUTIES

• Answertelephones in a friendly, courteous, and helpful manner and directthem to the appropriate office or persons.
• Greetall visitors in a friendly manner while setting a positive and welcoming tone.
• Notify appropriate staff members of visitors waiting.
• Distributeincoming correspondence to appropriate office personnel, students, and/or faculty by receiving, sorting, opening (as appropriate), and routing according to campus procedures and guidelines.
• Workclosely with the Director of Admissions to ensure student lead information is recorded accurately.
• Performadministrative duties for office staff.
• Enter data for the Admissions Departments into the computer system.
• Prepareoutgoing correspondence for mailing by addressing envelopes, affixing the correct postage, and placing mail in the designated pick-up location.
• Providerequired or requested documents by operating photocopier equipment and/or standard office machines, collating and assembling printed or copied materials such as reports, bulletins, articles, etc.
• Managefunds associated with the operation of the Retail Store by receiving such funds as are appropriate, documenting their receipt, properly accounting for, and safeguarding the funds while kept, and delivering the funds to the designated office for final disposition.
• Exercisediscretion in the performance of assigned duties by being knowledgeable of college policies and procedures regarding confidential materials.
• Provideoffice personnel with necessary supplies and maintains sufficient on-hand items for future use by assisting with ordering, receiving, sorting, storing, and distributing basic office supplies and equipment.
• Contributeto the overall success of the campus by performing other essential duties and responsibilities as assigned by the Campus Director
• Other duties as assigned.

EDUCATION

• High School Diploma required.

EXPERIENCE

• At least one (1) year of general office experience is required.
• Specialized training or education beyond high school which includes knowledge of general office procedures and the skills required may be substituted for the year of work experience.

KNOWLEDGE

• Knowledge of office telephone etiquette
• Knowledge of basic filing and recordkeeping
• Knowledge of proper English usage, grammar, spelling, and punctuation

SKILLS

• A keyboarding rate of 40 words per minute is required.
• Must possess strong interpersonal, organizational and communication skills.
• Proficiency in Microsoft Office applications
• Must have a positive attitude.

ABILITIES

• Ability to operate electronics, photocopier, and other standard office machines.
• Ability to perform alpha-numeric filing tasks.
• Ability to perform basic recordkeeping and tabulation tasks.
• Ability to meet deadlines and provide customer service to staff.Ability to manage multiple priorities.
• Ability to work with visitors, faculty, staff, and students.

COMPENSATION

In the spirit of pay transparency, we can share that the pay range for this position is $20 - $21 per hour, commensurate with experience. Please keep in mind that this range is the base pay only and does not consider other components that make up the total rewards package for the position. If you are hired, your overall compensation will be determined based on factors such as geographic location, skills, education, and/or experience which may result in total compensation outside of this range.

COMPANY OVERVIEW

Education Management, Inc. (dba Blue Cliff College) is committed to preparing students to succeed in a competitive workforce within the career of their choice. We strive to cultivate not only technical proficiency, but also a strong sense of professional and social responsibility, along with an appreciation for ethical conduct.

Blue Cliff College is proud to employ a diverse and dedicated team of professionals who are passionate about inspiring students to achieve excellence and reach their full potential.

We offer a competitive salary and comprehensive benefits package, along with a business casual work environment and flexible scheduling- because we recognize that balance between personal and professional life is essential.

BENEFIT PROGRAM

Featured benefits for full-time team members include:

• Health, dental, and vision insurance
• Life and disability insurance
• Critical illness, accident, and hospital indemnity insurance
• Pet insurance and pet discount program
• 401(k) plan
• Paid time off

Equal Opportunity Employment

Blue Cliff College and Current HR ("organizations") provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, the organizations comply with applicable state and local laws governing nondiscrimination in employment in every location in which it has operations. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, and compensation.