Administrative Assistant

TrulyHired; Massachusetts; On-site; USD 36,000 - 48,000; Full time

Job summary

TrulyHired in Massachusetts is seeking an Administrative Assistant to support the Director of Community Programs and help organize district activities, registrations, and data entry. The role emphasizes strong organization, attention to detail, and a service-oriented approach when working with families, staff, and community members.

Responsibilities include coordinating payroll for Community Programs staff biweekly, submitting monthly revenue reports, reconciling deposits, assisting families

Qualifications

• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Experience working with families, students or school-based programs preferred.

Responsibilities

• Coordinate biweekly payroll for Community Programs staff.
• Prepare and submit monthly revenue reports to the Supervisor of Accounts.
• Reconcile and post program deposits.
• Assist families with the online registration process and account questions.
• Process refunds and resolve registration or account issues.
• Maintain accurate student registrations, class rosters and related records.
• Purchase program supplies and materials as needed.
• Provide administrative support to site coordinators and program staff.
• Assist with the day-to-day administration of Community Programs.
• Perform other duties as assigned by the Director of Community Programs.

Skills

Strong organizational skills

Customer service

Communication

Multitasking

Tools

Microsoft Office

Google Workspace

MUNIS

PowerSchool

Job description

Job Description

Administrative Assistant - Community Programs

Position Summary

The Administrative Assistant supports and reports to the Director of Community Programs and assists with the organization and administration of district Community Programs. The position requires strong organizational skills, attention to detail, flexibility, the ability to manage multiple priorities and a positive, service-oriented approach when working with families, staff and community members.

Community Programs

The Community Programs department oversees a variety of programs and activities, including:

• Before and After School Day Care Programs
• Excel Enrichment Programs
• Summer Sports Clinics and Leagues
• Food Services coordination and student eligibility
• Adult Education

Key Responsibilities

• Coordinate biweekly payroll for Community Programs staff.
• Prepare and submit monthly revenue reports to the Supervisor of Accounts.
• Reconcile and post program deposits.
• Assist families with the online registration process and account questions.
• Process refunds and resolve registration or account issues.
• Maintain accurate student registrations, class rosters and related records.
• Purchase program supplies and materials as needed.
• Provide administrative support to site coordinators and program staff.
• Assist with the day-to-day administration of Community Programs.
• Perform other duties as assigned by the Director of Community Programs.

Qualifications

• Strong organizational, communication and customer service skills.
• Ability to manage multiple responsibilities and meet deadlines.
• Working knowledge of Microsoft Office and Google Workspace.
• Working knowledge of MUNIS and PowerSchool preferred.
• Experience working with families, students or school-based programs preferred.

Work Schedule

12-month position

35 hours per week

8:30am - 4:30pm, Monday - Friday with a one-hour lunch

For additional information, please contact Rick Galante, Director of Community Programs, at 978-794-3080.