Administrative Assistant

North Andover Public Schools; Stevens Crossing (MA); On-site; USD 50,000 - 60,000; Full time

Job summary

North Andover Public Schools is seeking an Administrative Assistant to support the Director of Community Programs and help administer district Community Programs. The role requires strong organization, attention to detail, flexibility, and a service-oriented approach when working with families, staff and community members.

The position is a 12-month, 35-hour-per-week role (8:30am-4:30pm, Monday to Friday with a one-hour lunch).

Qualifications

• Strong organizational, communication and customer service skills.
• Ability to manage multiple responsibilities and meet deadlines.
• Working knowledge of Microsoft Office and Google Workspace.
• Working knowledge of MUNIS and PowerSchool preferred.
• Experience working with families, students or school-based programs preferred.

Responsibilities

• Coordinate biweekly payroll for Community Programs staff.
• Prepare and submit monthly revenue reports to the Supervisor of Accounts.
• Reconcile and post program deposits.
• Assist families with the online registration process and account questions.
• Process refunds and resolve registration or account issues.
• Maintain accurate student registrations, class rosters and related records.
• Purchase program supplies and materials as needed.
• Provide administrative support to site coordinators and program staff.
• Assist with the day-to-day administration of Community Programs.
• Perform other duties as assigned by the Director of Community Programs.

Skills

Organizational skills

Communication skills

Customer service

Tools

Microsoft Office

Google Workspace

MUNIS

PowerSchool

Job description

North Andover Public Schools Central Office Administration - North Andover, Massachusetts Open in Google Maps

Administrative Assistant

This job is also posted in North Andover Public Schools

Job Details

Job ID: 5903123

Application Deadline: Posted until filled

Re-Posted: Aug 31, 2026 4:00 AM (UTC)

Starting Date: Immediately

Job Description

Administrative Assistant - Community Programs

Position Summary

The Administrative Assistant supports and reports to the Director of Community Programs and assists with the organization and administration of district Community Programs. The position requires strong organizational skills, attention to detail, flexibility, the ability to manage multiple priorities and a positive, service-oriented approach when working with families, staff and community members.

Community Programs

The Community Programs department oversees a variety of programs and activities, including:

• Before and After School Day Care Programs
• Excel Enrichment Programs
• Summer Sports Clinics and Leagues
• Food Services coordination and student eligibility
• Adult Education

Key Responsibilities

• Coordinate biweekly payroll for Community Programs staff.
• Prepare and submit monthly revenue reports to the Supervisor of Accounts.
• Reconcile and post program deposits.
• Assist families with the online registration process and account questions.
• Process refunds and resolve registration or account issues.
• Maintain accurate student registrations, class rosters and related records.
• Purchase program supplies and materials as needed.
• Provide administrative support to site coordinators and program staff.
• Assist with the day-to-day administration of Community Programs.
• Perform other duties as assigned by the Director of Community Programs.

Qualifications

• Strong organizational, communication and customer service skills.
• Ability to manage multiple responsibilities and meet deadlines.
• Working knowledge of Microsoft Office and Google Workspace.
• Working knowledge of MUNIS and PowerSchool preferred.
• Experience working with families, students or school-based programs preferred.

Work Schedule

12-month position 35 hours per week 8:30am-4:30pm, Monday - Friday with a one-hour lunch

For additional information, please contact Rick Galante, Director of Community Programs, at 978-794-3080 .

Position Type: Full-Time

Salary: $50,000 to $60,000 Per Year

Job Categories: Support Staff > Administrative Assistant

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Greg Landry , Director of Human Resources
• 566 Main Street
• North Andover, Massachusetts 01845
• Phone: [phone]
• Email: [e-mail]