Administrative Assistant

Cherokee Millwright, Inc.; Maryville (TN); On-site; USD 36,000 - 42,000; Full time

Job summary

EMCOR Group is seeking an administrative assistant to support daily office operations in a hands-on role on site. You will manage calls, greet visitors, assist the accounts receivable area, and handle routine clerical tasks to ensure smooth office functionality.

The role requires a high school diploma or GED and basic computer skills (Outlook, Excel, Word). Experience with ProCore and Sage 300 is a plus. On-site work with opportunities to contribute to team events and processes.

Qualifications

• High school diploma or GED with at least one year of related experience or training, or an equivalent combination.
• Proficiency with Outlook, Excel and Word; experience with ProCore and Sage 300 (Timberline) is a plus.

Responsibilities

• Answer incoming telephone calls and route to appropriate personnel.
• Welcome on-site visitors and direct to appropriate personnel.
• Assist Accounts Receivable with credit card receipts and store reconciliation as needed.
• Open mail and route to appropriate personnel.
• Maintain office and breakroom supplies.
• Perform other clerical duties such as scanning, filing, and copying.
• Assist with online applications process for employment candidates.
• Send correspondence to customers to update accounts.
• Assist management with duties as requested.

Education

High school diploma or GED

Tools

Outlook

Excel

Word

ProCore

Sage300

Job description

About Us

Our capabilities cover a full suite of millwrighting services, including installing, setting, aligning, and leveling machinery and equipment, as well as dismantling, refurbishing, reassembling, and moving. Additionally, our expertise covers close tolerance and precision alignment, as well as fabrication, concrete construction, and industrial HVAC solutions.

Job Summary

Support the operation of a multimillion-dollar company by effectively operating a multiline phone system, greeting guests, and providing daily assistance through effective execution of the following duties

Essential Duties & Responsibilities

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• In addition to detailed responsibilities listed below, role would serve as an assistant to office staff needs.
• Answer incoming telephone calls and route to appropriate personnel.
• Welcome on-site visitors and direct to appropriate personnel.
• Assist accounts receivable department with credit card receipts, retail store reconciliation as needed.
• Open mail and route to appropriate personnel.
• Maintain office and breakroom supplied
• Perform other clerical duties as needed, such as scanning, filing, copying, etc.
• Assist employment candidates’ with online applications process as needed.
• Send correspondence to customers as necessary to update accounts
• Assist office staff with employee appreciation meetings, weekly team meetings, and customer/vendor special events.
• Assist management team with duties as requested.

Supervisory Responsibilities:

This job has no supervisory responsibilities.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

High school diploma or general education degree (GED); and one year related experience and/or training; or equivalent combination of education and experience.

Reasoning Ability:

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

Computer Skills:

To perform this job successfully, an individual should have knowledge of Outlook, Excel, and Word. ProCore and/or Sage300(aka Timberline) experience would be a plus.

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Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit and talk or hear. The employee is frequently required to stoop, kneel, or crouch. The employee is occasionally required to stand; walk; use hands to finger, handle, or feel and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, depth perception and ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

Other Duties:Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice. ,

Equal Opportunity Employer

As a leading provider of mechanical and electrical construction, facilities services, and energy infrastructure, we offer employees a competitive salary and benefits package and we are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled.

Affirmative Action Policy

Please review our affirmative action policy.