Administrative Assistant

Bespoke Technologies, Inc.; Maryland; On-site; USD 38,000 - 52,000; Full time

Job summary

Bespoke Technologies, Inc. in Annapolis Junction, MD is seeking a Junior Administrative Assistant to support SPO with calendar management, travel coordination, and the preparation of official correspondence and staff summaries.

This is an on-site role requiring an active TS/SCI clearance. You will maintain databases and spreadsheets, process time and attendance using automated systems, generate reports and presentations, and coordinate with internal and external teams to manage workloads and

Qualifications

• Bachelor's degree in a related field.
• Active TS/SCI clearance required.
• 1–3 years of related experience.

Responsibilities

• Provide admin support, manage calendars, and travel support for SPO.
• Prepare official correspondence and staff summaries.
• Assist in time and attendance reporting via automated system.
• Generate reports, spreadsheets, and presentations from SPO databases.
• Maintain databases and spreadsheets for SPO data.
• Track suspense actions and advise management on workload.

Skills

Calendar management

Administrative support

Office coordination

Problem solving

Education

Bachelor's degree

Tools

Microsoft Office

PowerPoint

Excel

CATMS

Job description

BT-422 – Administrative Assistant

Skill Level: Junior

Location: Annapolis Junction, MD (fully on-site, no remote option)

• Please do NOT apply if you do not have an active TS/SCI clearance. Those without a TS/SCI will not be considered.

Responsibilities

• Provides assistance, phone and desk coverage, daily calendar and read ahead binder, travel support for SPO. Coordination of calendars and schedules, preparation, formation, and/or finalization of official correspondence that includes: letters, memoranda, interoffice communications, and staff summary sheets, sensitive or classified reports, as required.
• Provides general administrative support to the SPO which requires coordination of calendars and schedules, preparation, formation, and/or finalization of official correspondence that includes: letters, memoranda, interoffice communications, and staff summary sheets, sensitive or classified reports, as required.
• Assists in the preparation of time and attendance reports for the office by means of an automated system. Resolves problems with this automated system, as well as responds to routine and non-technical requests for information such as reports, suspense dates for matters requiring compliance, forms required to accomplish or request actions in the assigned Division/Directorate, status of actions, and similar information normally available from the files.
• Interacts with other internal DCSA directorates and sometimes outside agencies on a normal basis, as required. Trained and proficient with Microsoft Office Suite, Power Point and able to create a wide variety of documents such as reports, spreadsheets, plan of action and milestones, presentations and information located in SPO’s internal database that may contain controlled unclassified information and/or classified information.
• Responsible for maintaining and populating various databases and spreadsheets with data and information in support of SPO. Required to utilize spreadsheets to track suspense actions and manage workload, facility assignments, and other activities as needed; maintain SPO requests, as required.
• Responsible for assisting in the monitoring of SPO task management systems spreadsheets and Correspondence and Task Management System (CATMS), or other means to track internal and external suspense actions and providing assistance to the assigned Action Officers in determining active, near overdue or overdue actions for each SPO division; responsible for advising and sending reminders to management on lead time or addressing upcoming issues. Required to provide advice on effective management of workload and assignments.

Qualifications

• Bachelor's Degree in area related to the position
• TS/SCI Clearance
• 1-3 years of experience in a directly related position