Administrative Assistant

Healthcare Support Staffing; Fort Lauderdale (FL); On-site; USD 35,000 - 50,000; Full time

Job summary

A prestigious healthcare staffing firm is seeking an experienced Administrative Assistant to provide support to the Compliance Department. This role includes managing schedules, preparing meeting agendas, and ensuring compliance with company policies. Candidates should ideally have a high school diploma, proficiency in Microsoft Office, and strong organizational and communication skills. This opportunity allows for career advancement in a rapidly growing company located in Fort Lauderdale, Florida.

Qualifications

• At least High School Diploma; 2 years of college is highly preferred.
• Ability to write routine reports and speak effectively before groups.
• High level of proficiency in Microsoft Office software.

Responsibilities

• Provide administrative support to the Compliance Department.
• Assist in developing and maintaining a calendar of activities.
• Prepare agenda for weekly staff meetings, maintain notes/records.

Skills

Microsoft Office proficiency

Organizational skills

Problem-solving skills

Communication skills

Interpersonal skills

Education

High School Diploma (2 years college preferred)

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Microsoft SharePoint

Job description

HealthCare Support Staffing, Inc. (HSS), is a proven industry-leading national healthcare recruiting and staffing firm. HSS has a proven history of placing talented healthcare professionals in clinical and non-clinical positions with some of the largest and most prestigious healthcare facilities including: Fortune 100 Health Plans, Mail Order Pharmacies, Medical Billing Centers, Hospitals, Laboratories, Surgery Centers, Private Practices, and many other healthcare facilities throughout the United States. HealthCare Support Staffing maintains strong relationships with top providers in healthcare and can assure healthcare professionals they will receive fast access to great career opportunities that best fit their expertise. Connect with one of our Professional Recruiting Consultants today to see how a conversation can turn into a long-lasting and rewarding career!

Job Description

Are you an experienced Administrative Assistant looking for a new opportunity with a prestigious healthcare company? Do you want the chance to advance your career by joining a rapidly growing company? If you answered “yes" to any of these questions – this is the position for you!

Daily Responsibilities:

• Provide administrative support to the Compliance Department. Assist in completion of routine tasks as well as projects.
• Assist in developing/maintaining a calendar of activities for the Department.
• Assist with scheduling and carrying out internal training sessions, as applicable, to include the scheduling of the training, record completion and archiving documentation.
• Prepare agenda for weekly staff meeting, maintain notes/records of meetings, update departmental workplan and log assignments and deadlines.
• Assist with audit preparation, dissemination and gathering of information, to include task lists and reminders as needed.
• Assist in the review of the monthly monitoring of sanctions database exclusions and the process to resolve any potential matches.
• Assist in coordinating issuance of monthly Employee Newsletter
• Coordinate and schedule quarterly compliance committee meetings, issue meeting minutes
• Assist with investigation and resolution of compliance issues, as applicable.
• Support the development of new policies/procedures, and annual review of existing documents, as applicable.
• Assist in maintenance of a central repository of all company policies/procedures, both printed and electronic versions.
• Ensures compliance with and/or adhere with Company HIPAA policies and procedures.
• Ensures integrity of data entered into company systems and/or databases.

Qualifications

Requirements:

• At Least High School Diploma (2 years of college is highly preferred!)
• Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
• High level of proficiency in Microsoft Office software, to include Word, Excel, PowerPoint, and Outlook. Experience with Microsoft Sharepoint preferred.
• Excellent organizational skills
• Ability to handle multiple deadlines, and good problem-solving skills.
• Good communication skills, both verbal and written
• Good inter-personal skills; ability to work with varying levels of staff