Administrative Assistant

Start Corporation; Mandeville (LA); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Health insurance

Vision insurance

Dental insurance

Disability insurance

Life insurance

Paid time off

13 paid holidays per year

403(b) retirement plan

Job summary

Start Corporation in Louisiana is seeking a reliable Administrative Assistant to join our front desk and support clinic operations at the office. You will answer and route calls, schedule appointments, greet patients and visitors, draft and proofread correspondence, maintain files, and assist with general clerical duties while upholding confidentiality and professional standards.

This non-profit role offers opportunities to contribute to our mission of promoting self-sufficiency and empowerment

Qualifications

• Strong communication and interpersonal skills with empathy.
• Ability to perform clerical duties, data entry, typing, and filing.
• Maintain confidentiality and handle sensitive information.

Responsibilities

• Screens calls and visitors and refer to staff as needed.
• Maintains a telephone log of all homeless calls.
• Welcomes and assists all persons entering the office.
• Prepares, proofreads, and edits correspondence and reports.
• Maintains files and ensures confidentiality of information.
• Schedules appointments and coordinates meeting rooms.
• Attends meetings and transcribes minutes.
• Maintains supplies and organizes the office area.

Skills

Communication

Active listening

Empathy

Education

High school diploma or GED

Job description

About Start Corporation

Start Corporation is a 501(c)(3) non-profit organization founded in 1984. Our Mission is to promote opportunities, which enhance the self-sufficiency of people to empower them to live and function independently.

Job Description

We are seeking a reliable and professional Administrative Assistant to join our front desk. This position is responsible for answering and managing phone calls, scheduling appointments, assisting with appointment coordination, documenting phone encounters, greeting and assisting patients and visitors at the front desk as well as assisting with general administrative tasks to support clinic operations.

Minimum Requirements

• High school diploma or GED

Core Competencies

• Communicates respectfully and effectively and establishes professional relationships through active listening and demonstration of empathy and positive regard.
• Promotes recovery, independence, and personal choice for participants.
• Promptly and accurately performs clerical duties, data entry, typing, and filing.

Job Duties/Skills Required

• Screens telephone calls and visitors as directed; may refer calls to appropriate staff.
• Maintains a telephone log of all homeless calls taken.
• Welcomes and is courteous to all persons entering the office.
• Prepares, proofreads, and edits correspondence, reports, and other materials.
• Maintains files and reference manuals/materials; ensures confidentiality / security of information.
• Obtains required documentation for files and charts; makes copies as needed.
• Scans records for electronic archival following protocol.
• Maintains supervisor’s calendar, as instructed, making appointments and arranging meeting rooms, and materials.
• Sorts and distributes mail.
• Maintains organization and security of file room.
• Ensures that essential office supplies are stocked and that supply area is organized.
• Organizes and maintains files and records and compiles reports as needed.
• Types or enters data regarding a wide variety of correspondence, reports, tables, records, case histories, hearings, etc. from rough draft, dictation, or instructions.
• Attends meetings and transcribes minutes.
• Proofreads, edits, and revises documents for accuracy, spelling, grammar, and format.
• Maintains up to date and accurate data in all required data systems.
• Ensures that personnel files are complete, accurate, and up to date.
• Coordinates/schedules appointments and reminder notifications.
• Ensures proper coverage of duties by notifying supervisors/staff of breaks, leave, and schedule changes.
• Promptly and accurately performs clerical duties, data entry, typing, and filing.

Benefits

• Blue Cross Blue Shield health insurance, vision insurance, dental insurance,disability insurance,life insurance, paid time off, 13 paid holidays per year for regular full time staff, 403(b), and 403(b) matching.