Administrative Assistant

Randstad USA; Malvern (Chester County); On-site; USD 42,000 - 55,000; Full time

Job summary

Randstad is seeking an Administrative Assistant in Malvern, PA to support Workplace Technologies leadership. The role reports to the Chief of Staff and requires proactive organization, discretion, and strong communication to keep executives aligned and day-to-day work running smoothly.

The ideal candidate will manage calendars, coordinate meetings, travel, events, and records, while partnering with teams to drive coordination and execution in a dynamic, fast-paced environment.

Qualifications

• Experience supporting leaders in a corporate environment preferred.
• Strong organizational, communication, and Microsoft Office skills.
• High level of professionalism, attention to detail, and discretion.

Responsibilities

• Manage complex calendars across multiple leaders and coordinate meetings, including scheduling, logistics, and attendance tracking.
• Support team events, offsites, and town halls, including logistics and stakeholder coordination.
• Coordinate domestic and international travel arrangements, including itineraries and expense considerations.
• Partner with leaders and teams to drive coordination and execution.
• Contribute to special projects and evolving team needs.
• Maintain organized records, documentation, and team artifacts.

Skills

Attention to detail

Organization

Communication

Discretion

Prioritization

Tools

Microsoft Office Suite

Job description

Randstad is actively seeking a Administrative Assistant for one of their reputable financial accounts based in Malvern, PA. They're looking a qualified candidate to join a highly collaborative, fast-paced team supporting Workplace Technologies leadership. Reporting to the Chief of Staff, you will play a key role in helping leaders operate effectively, stay aligned on priorities, and keep day-to-day work running smoothly.

What We’re Looking For

We’re seeking a proactive, detail-driven, and flexible professional who thrives in a dynamic environment.

You:

• Bring strong attention to detail, ensuring accuracy and follow-through
• Stay organized, proactive, and responsive while managing competing priorities
• Exercise sound judgment and discretion, handling sensitive information with care
• Adapt easily as priorities shift and remain steady in a fast-moving environment
• Build strong partnerships across teams and stakeholders

Key Responsibilities

• Manage complex calendars across multiple leaders and coordinate meetings, including scheduling, logistics, and attendance tracking
• Support team events, offsites, and town halls, including logistics and stakeholder coordination
• Coordinate domestic and international travel arrangements, including itineraries and expense considerations
• Partner with leaders and teams to drive coordination and execution
• Contribute to special projects and evolving team needs
• Maintain organized records, documentation, and team artifacts

Qualifications

• Experience supporting leaders in a corporate environment preferred
• Strong organizational, communication, and Microsoft Office skills
• High level of professionalism, attention to detail, and discretion